Lead Administrative and Financial Analyst (Administration Analyst / Specialist), Jack H. Brown College , Deans Office

CSUSB•San Bernardino, CA

1d•Onsite

About The Position

The Lead Administrative and Financial Analyst provides advanced functional expertise and leadership to support the Jack H. Brown College of Business and Public Administration (JHBC). The role is responsible for budget planning, financial projections, data interpretation, analysis, and assessment to strengthen the college’s administrative functions and support informed decision-making. It develops financial models for short- and long-term goals and works with minimal supervision on complex programs that may have system-wide implications. The position leads financial and administrative operations, including account oversight, contract and grant administration, procurement, payroll and attendance review, facilities coordination, and financial reporting. It advises the Dean, Department Chairs, Directors, faculty, and staff on university policies, procedures, and strategic objectives, and develops or improves processes and policies to address emerging challenges. The role also leads and supports the JHBC administrative support team through coordination, training, work prioritization, performance feedback, and regular communication. It participates in Senior Leadership Team meetings and serves as a liaison between senior leaders and administrative staff. The position is full-time, exempt, and probationary. The academic-year schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with some evenings and weekends; the summer schedule is Monday through Thursday, 7:00 a.m. to 5:30 p.m., with some evenings and weekends. Employees must reside in California.

Requirements

Bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Five to six years of related experience.
Extensive, in-depth knowledge of advanced theories, principles, methods, and practices in the relevant functional specialty, program, or organizational unit, including applicable policies, procedures, laws, and regulations.
Substantial judgment and discretion in interpreting and applying complex laws and regulations to the specialty or program area.
Broad knowledge of public and private entities, their organizational and operating structures, internal systems, and functional areas, and the impact of external entities on an organization.
Ability to integrate organizational knowledge to anticipate problems and assess the impact of proposed solutions across organizational areas.
Extensive knowledge of project management, research, and analytical methodologies.
Ability to interpret and integrate complex data and information to formulate appropriate courses of action with broad impact.
Ability to analyze complex problems from a future-oriented, broad perspective and develop proactive solutions that integrate strategic goals into tactical operations.
Ability to use applicable information systems and applications in analysis, research, reporting, and project work.
Ability to communicate effectively with and influence high-level and diverse contacts inside and outside the CSU system.
Ability to use a range of communication methods and formats, expertise, persuasion, and negotiation to build consensus and achieve short- and long-term goals.
Ability to work with minimal supervision on complex and critical programs requiring advanced knowledge of organizational structures, policies, and procedures.

Responsibilities

Develop budget plans, financial projections, analyses, and assessments for JHBC.
Develop and maintain financial models to support college decision-making.
Monitor and administer contracts and grants, including timely invoicing and reimbursement in accordance with university policies and funding agency requirements.
Maintain accurate financial records, prepare reports, and recommend ways to improve financial sustainability.
Lead coordination of facilities maintenance and capital improvement projects.
Provide lead-work guidance and direction to administrative support staff on consistent financial procedures and university guidelines.
Maintain and review JHBC General Fund, State Trust, Philanthropic, and Auxiliary accounts, including purchase orders, check requisitions, travel requests, facility work orders, and faculty/staff requisitions as needed to ensure continuity during the Dean’s absence.
Lead business innovation and process-improvement efforts under the Dean’s general direction, developing strategic approaches for efficient and effective daily operations.
Research and analyze complex problems and develop new solutions.
Serve as a resource and referral point for administration, faculty, and staff on university policies and procedures.
Monitor part-time faculty appointment contracts each semester for accuracy and policy compliance.
Ensure compliance with faculty additional-pay policies when processing stipends and reviewing faculty overload pay.
Monitor departmental procurement programs for cost-effectiveness and policy compliance.
Resolve financial and operational issues with university departments and partner units, including Accounting, Purchasing, Budget Office, Foundation, CEGE, Academic Affairs, and Faculty Affairs & Development.
Support graduate-program strategic direction by managing Graduate Business Professional Funds allocation and use.
Lead the administrative support team, including Administrative Support Coordinators, the College Office Coordinator, and the Assistant to the Dean.
Provide a forum to discuss policy implementation, financial reporting updates, problem identification, and resolution strategies.
Encourage collaboration and sharing of best practices across departments to improve administrative efficiency.
Participate in Senior Leadership Team meetings with Department Chairs, Program Directors, Associate Deans, and the Dean, providing insights and recommendations on policy and operational improvements.
Act as liaison between the Senior Leadership Team and Administrative Support Team to communicate and address administrative concerns and recommendations.
Lead the College Office Coordinator, who leads the Dean’s Office Student Assistance staff.
Conduct regular meetings to review assignments, establish priorities, and help set performance goals.
Provide training and orientation to improve administrative staff skills and effectiveness.
Provide input for staff evaluations and, when appropriate, constructive feedback and performance improvement plan suggestions.
Monitor faculty office-space assignments and the procurement of furnishings, supplies, and equipment in light of faculty needs, budget limits, and college priorities.
Monitor college-wide attendance, time reporting, payroll certification, and absence-management reports for accuracy and policy compliance.
Conduct in-depth financial and operational analyses to support strategic, long-term planning.
Develop and implement policies and frameworks for emerging challenges and opportunities.
Advise the Dean, Department Chairs, and Directors on strategic objectives and policy improvements.
Use data-driven insights to recommend and implement process improvements that enhance efficiency and financial sustainability.
Lead business innovation initiatives that align with the college’s mission and long-term objectives.
Maintain high-level and diverse contacts within the university system and with external entities to facilitate partnerships and collaborations.
Perform other related duties and special projects consistent with the classification and University goals.