Lead Accounts Receivable Clerk

Sonesta Hotels•Houston, TX

About The Position

We’re Sonesta International Hotels. The 8th largest hotel company in the U.S.—and growing fast. An epic blend of full-service and focused hotels in major cities, Sonesta’s uniquely diverse portfolio of owned, managed, and franchised properties makes us everywhere you want to be. Driven by the human side of hospitality, we deliver service with passion, loyalty with purpose, and experiences that truly connect. Together We Thrive—bringing quality, value, and amazing hospitality to every guest, every stay, across 1000+ properties in eight countries and counting. Job Description Summary The Lead Accounting Clerk will have a primary focus on Accounts Receivables. This position provides administrative and clerical support to the Director of Finance, the Assistant Director of Finance, and the rest of the Accounting department. The Accounting Clerk performs a variety of accounting, bookkeeping, general cashier, and financial tasks. Job Description Accounts Receivable duties: Prepares and sends all billing statements on a timely basis. Accumulates and files all necessary support to accounts receivable files. Posts transfers from guest ledger to city ledger. Researches any disputed accounts, including credit card chargebacks and queries. Prepares all accounts receivable aging schedules. Makes adjustments or changes about accounts in accounts receivable, but obtains Assistant Director of Finance or Credit Manager’s approval before posting. Makes banquet reservations per BEOs. Processes the travel agent commission checks on a twice-weekly basis. Maintains business and promotions portfolios. To perform other work-related duties as assigned by Management. Accounts Payable duties: Ensure all invoices are approved and coded per hotel policy and chart of accounts. Post all invoices in the proper month. Be sure they are stamped and dated correctly. Take all cash discounts available. Prepare all weekly checks on a timely basis. Maintains accounts payable files. Reconcile vendor statements and follow up on variances. Performs month-end closing promptly and assists with month-end inventories when needed. Handles all inquiries from vendors relating to invoices and check payments. To perform other work-related duties as assigned by Management. General Cashier: Prepare daily bank deposits, reconcile cash & check logs to POS/PMS postings, and investigate, document, and follow up on all hotel cashier overages and shortages with operations managers. Provide daily cash and change requirements for the hotel. Maintain, disperse, and safeguard cash from house fund safe, account for all disbursements from funds, and perform daily house bank count. Prepare petty cash reimbursement every week. Issue banks to hotel cashiers and maintain a documented inventory of all cashier banks. Collect and count all cashiers’ envelopes daily and research any cash variances. Conduct periodic audits of cashier banks. Notify management of any identified discrepancies. Prepare reports such as the Cashier Over and Short Report, General Cashier Daily Deposit Report, Cash Management Report, and any other reports as needed.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements below represent the required knowledge, skill, and/or ability.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Five plus years of hotel accounting or auditing experience, including management experience or an equivalent combination of education and on-the-job experience.
Ability to read, analyze, and interpret general business policies and procedures.
Ability to write reports, business correspondence, and procedures.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
Ability to solve practical problems and deal with various concrete variables in situations with limited standardization.
Ability to interpret multiple instructions furnished in written, oral, diagram, or schedule form and to perform multiple tasks simultaneously.
Ability to perform basic calculations, including percentages and variances, which are utilized frequently.
Must be able to devise, prepare, and maintain spreadsheets using various software systems and must have knowledge of computerized financial reporting systems and programs, including proficiency in Microsoft Outlook, Word, and Excel.

Nice To Haves

Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.

Responsibilities

Prepares and sends all billing statements on a timely basis.
Accumulates and files all necessary support to accounts receivable files.
Posts transfers from guest ledger to city ledger.
Researches any disputed accounts, including credit card chargebacks and queries.
Prepares all accounts receivable aging schedules.
Makes adjustments or changes about accounts in accounts receivable, but obtains Assistant Director of Finance or Credit Manager’s approval before posting.
Makes banquet reservations per BEOs.
Processes the travel agent commission checks on a twice-weekly basis.
Maintains business and promotions portfolios.
To perform other work-related duties as assigned by Management.
Ensure all invoices are approved and coded per hotel policy and chart of accounts.
Post all invoices in the proper month.
Be sure they are stamped and dated correctly.
Take all cash discounts available.
Prepare all weekly checks on a timely basis.
Maintains accounts payable files.
Reconcile vendor statements and follow up on variances.
Performs month-end closing promptly and assists with month-end inventories when needed.
Handles all inquiries from vendors relating to invoices and check payments.
To perform other work-related duties as assigned by Management.
Prepare daily bank deposits, reconcile cash & check logs to POS/PMS postings, and investigate, document, and follow up on all hotel cashier overages and shortages with operations managers.
Provide daily cash and change requirements for the hotel.
Maintain, disperse, and safeguard cash from house fund safe, account for all disbursements from funds, and perform daily house bank count.
Prepare petty cash reimbursement every week.
Issue banks to hotel cashiers and maintain a documented inventory of all cashier banks.
Collect and count all cashiers’ envelopes daily and research any cash variances.
Conduct periodic audits of cashier banks.
Notify management of any identified discrepancies.
Prepare reports such as the Cashier Over and Short Report, General Cashier Daily Deposit Report, Cash Management Report, and any other reports as needed.