Lead Accounts Payable Specialist

Infinitum • Austin, TX

7d • Onsite

About The Position

Infinitum is hiring a Lead Accounts Payable Specialist to own day-to-day accounts payable for its growing manufacturing business. The role is the primary point of contact for vendor payments, invoice accuracy, and A/P processes, working closely with the Accounting team and cross-functionally with Operations. This is a full-time, on-site position in Austin, Texas.

Requirements

• At least 4 years of accounts payable experience, including full-cycle A/P.
• Experience with PO-based accounts payable and three-way matching.
• Strong Excel skills, including pivot tables and lookups.
• Strong attention to detail and comfort working to weekly and month-end deadlines.
• Must be authorized to work in the United States; the role is not eligible for visa sponsorship.

Nice To Haves

• NetSuite experience is strongly preferred; experience with another ERP is also relevant.
• Manufacturing or inventory-related A/P experience.
• Bachelor’s degree in accounting or a related field.
• Spanish-speaking ability.

Responsibilities

• Own full-cycle accounts payable, including the A/P inbox, invoice intake, and vendor communication.
• Ensure PO invoices receive timely and accurate three-way matching of purchase orders, receiving records, and invoices, obtaining requester approval as needed.
• Obtain timely approvals for non-PO invoices and ensure accurate GL coding.
• Enter and process all A/P invoices in NetSuite.
• Prepare weekly payment runs by ACH, wire, and check, ensuring vendors are paid accurately and on time.
• Set up new vendors and verify vendor bank details before making payment changes.
• Reconcile vendor statements and follow up on missing invoices.
• Review and validate Expensify expense reports and company card activity.
• Support month-end close with A/P accruals and reconciliations, and support year-end 1099s and audit requests.
• Serve as the A/P point person for the team by answering questions, backing up others, and documenting A/P procedures.
• Identify opportunities to simplify and improve A/P workflows.

Benefits

• Comprehensive medical, prescription, dental, and vision coverage.
• Health Savings Account (HSA) with employer contributions.
• Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA.
• Company-paid short-term and long-term disability coverage.
• Group Life and AD&D insurance.
• Voluntary Life and AD&D insurance.
• Employee Assistance Program.
• 401(k) retirement plan with no employer match.
• Stock options.
• Open paid time off (PTO).
• 12 paid company holidays.
• Company-paid lunch on Fridays.
• Community give-back opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed