Lead Accounts Payable

PTF Consulting•Brea, CA

11d

About The Position

Vincor is seeking a hands-on Lead Accounts Payable professional to own and drive the full accounts payable process. The role is responsible for keeping invoices moving, resolving discrepancies, maintaining accurate records, and ensuring payments are prepared accurately and on time. The position requires initiative, follow-through, and the ability to manage day-to-day AP priorities while keeping the broader financial picture in mind. At least five years of full-cycle accounts payable experience and hands-on Sage Intacct experience are required; construction industry experience is preferred. The successful candidate will manage invoice processing, vendor information, payment preparation, reconciliations, AP aging and open items, records and audit trails, and AP support for month-end close. They will also identify and follow through on improvements to AP workflows, accuracy, and efficiency.

Requirements

At least five years of progressive, full-cycle accounts payable experience, including independently managing invoice processing, payments, vendor reconciliations, and month-end AP activities.
Hands-on experience using Sage Intacct for accounts payable.
Working knowledge of invoice coding, reconciliations, payment processing, and AP internal controls.
Proficiency with Microsoft Excel and the ability to organize, review, and reconcile financial information.
Strong attention to detail and the ability to manage competing priorities and deadlines.
Clear, professional communication skills and confidence working with vendors and internal stakeholders.
A proactive approach to problem-solving, including judgment to investigate discrepancies and escalate issues when needed.
Discretion when handling confidential financial and vendor information.

Nice To Haves

Accounts payable experience in construction or a related project-based environment.
Familiarity with project or job-cost coding and construction-related vendor or subcontractor invoices.
Experience improving AP procedures or serving as the primary resource for accounts payable questions.

Responsibilities

Own the full-cycle accounts payable process, from invoice receipt and review through coding, approvals, payment processing, and reconciliation.
Review invoices for accuracy, supporting documentation, and required approvals; identify duplicate charges and resolve discrepancies before payment.
Enter and maintain accurate invoice, vendor, and payment information in Sage Intacct.
Coordinate payment schedules and prepare payment runs in accordance with approval procedures and internal controls.
Reconcile vendor statements, research outstanding balances, and resolve billing or payment issues with vendors and internal teams.
Follow up on missing invoices, documentation, and approvals to prevent avoidable payment delays.
Monitor AP aging and open items, and communicate upcoming obligations and unresolved issues to appropriate team members.
Maintain organized records and a clear audit trail for invoices, approvals, payments, and vendor correspondence.
Support month-end close through AP reconciliations, outstanding-invoice review, and preparation of supporting schedules.
Identify opportunities to improve AP workflows, accuracy, and efficiency, and follow through on improvements.