Law Office Assistant 1/2 PCN: 030065M

State of Alaska•Anchorage, AK

2d•Onsite

About The Position

The Department of Law, Division of Civil is recruiting for a Law Office Assistant 1 in Anchorage. This position is open to Alaska Residents only. Law office assistants are responsible for formatting and finalizing various legal documents including diverse pleadings, filed with courts of all levels. Law office assistants may also assist with formatting and finalizing legislative materials. Other duties include communicating with various officials and individuals over phone and email, processing incoming/outgoing legal documents, creating case files, organizing case files, scanning, filing, faxing, coordinating case-related attorney travel, and other duties as needed. This position will be assigned to the Correction section or the Consumer Protection and Special Litigation section. The Department of Law upholds the rule of law, protects public safety, and provides high quality legal representation to executive branch agencies for the benefit of all Alaskans. The Department of Law is committed to excellence in our work. We will maintain the highest standards of ethics and professionalism to promote exceptional legal representation to the state through a valued and well-trained team of attorneys and administrative professionals dedicated to public service. Our team values integrity, success, positivity, creativity, and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team. The incumbent will support a series of attorneys and paraprofessionals while also working collaboratively with other legal support staff. We offer opportunities to learn about the law, the legislative and judicial systems; engage with the three branches of government; and prepare for trainings, hearings and trials. This is a flexibly staffed position with a clear advancement opportunity for anyone coming in at the first level. Additionally, we offer promotional opportunities into paralegal or administrative positions that might suit your career goals. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.

Requirements

Law Office Assistant 1 minimum qualifications: (Range 11) One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.
Law Office Assistant 2 minimum qualifications: (Range 13) One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska; OR One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).
Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Nice To Haves

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Responsibilities

Formatting and finalizing various legal documents including diverse pleadings, filed with courts of all levels.
Assisting with formatting and finalizing legislative materials.
Communicating with various officials and individuals over phone and email.
Processing incoming/outgoing legal documents.
Creating case files.
Organizing case files.
Scanning, filing, and faxing.
Coordinating case-related attorney travel.
Other duties as needed.