Law Firm Administrator

Affinity Consulting Group•Falls Church, VA

9h•Hybrid

About The Position

They are seeking an experienced Law Firm Administrator with prior law firm operations experience to lead the business side of the firm. As they continue to grow from a team of five, they are looking for a hands-on operational leader who thinks strategically, tackles challenges head-on, and ensures that internal systems, team support, and infrastructure scale alongside their success. This role works closely with the Founding Partner to oversee day-to-day operations and drive improvements across HR, technology, marketing, and administration. This is a hands-on role in a small but growing firm. The ideal candidate is comfortable both leading and executing, and can step in to handle day-to-day operational needs directly. We are seeking an experienced Law Firm Administrator to provide comprehensive operational leadership across our Human Resources, Information Technology, Project Management, and Office Services functions. Partnering closely with Firm leadership, this role is essential to ensuring efficient day-to-day operations, supporting continued growth, and driving strategic organizational planning.

Requirements

5+ years in a law firm administrator, office manager, or practice manager role within a law firm, with direct experience overseeing law firm operations (including billing, HR, vendors, systems, and staff), and a demonstrated ability to work closely with attorneys/partners in a professional services environment.
Excellent organizational, communication, and problem-solving skills with a hands-on approach.
Real-world experience is valued as much or more than education.
Have previously run operations in a law firm or professional services firm.
Enjoy taking ownership and figuring things out without heavy structure.
Are comfortable managing both people and processes.
Can balance big-picture thinking with day-to-day execution.

Nice To Haves

Bachelor’s degree preferred
CLM designation
ALA membership

Responsibilities

Direct and optimize day-to-day Firm operations across HR, IT, Marketing, and Office Services.
Provide support and guidance to Chief Marketing Officer, and track Firm’s goals with KPIs.
Own and manage firm policies and HR programs, including recruitment, performance management, and employee relations.
Directly coordinate and oversee legal bookkeeping processes, billing, and financial workflows in partnership with external providers.
Support the implementation of new technology, including AI, and drive continuous process improvements while maintaining the level of personal service that our clients expect.
Manage vendor relationships, facilities, and operational resources to ensure strong internal service delivery.
Foster a collaborative, inclusive, and solution-oriented Firm culture.