Law Firm Receptionist

Sheehan Phinney Bass & Green PA•Manchester, NH

18h•Onsite

About The Position

Sheehan Phinney is hiring a Receptionist for their Manchester, NH location. This role is often the first point of contact for the organization and is responsible for promoting the firm’s client-first approach. The position involves opening and closing the office daily, greeting and routing callers and visitors, managing appointments and conference room calendars, answering questions, following internal policies, performing administrative tasks, providing meeting support (including food and beverage needs), tracking staff availability, and organizing conference rooms and kitchens. The role also assists with administrative work from other departments and other assigned tasks.

Requirements

High School Diploma
3-5 years of experience working in a professional office environment
Strong typing skills
Proficiency with MS Office Suite and Adobe
Proven ability to operate with discretion and tact

Nice To Haves

Dependable
Proactive
Professional
Exceptional customer service
High work standards
Laser focused attention to detail
Service Orientation - proactively looks for ways to help others
Presents professionally, displays a positive attitude with high ethical standards
Excellent telephone etiquette
Clear and concise verbal and written communication skills
Active listening skills
Maintains confidential information
Strong administration skills and the ability to operate in a fast-paced environment
Ability to prioritize, multitask and work efficiently while using good judgment
Strong attention to detail
Strong organizational skills with the ability to take initiative
Ability to work independently as well as in a team setting

Responsibilities

Opening and closing the office daily
Greeting and routing callers and visitors
Scheduling and maintaining appointments and conference room calendars
Answering questions and addressing issues
Following internal policies
Performing administrative/clerical tasks
Meeting support (including food and beverage needs)
Keeping track of staff members' whereabouts and availability
Daily conference room and kitchen organization including stocking and maintenance of supplies
Assisting with administrative work from other departments
Other tasks as assigned