Law Firm Recruiting Assistant

Strategic Legal Practices•Century City, CA

14h•Onsite

About The Position

The Legal Recruiting Assistant role is designed for an individual who thrives in a high-volume, fast-paced environment and finds satisfaction in organizing and managing HR operations, recruiting, onboarding, compliance tracking, and documentation. This is a hands-on position working directly with the Head of HR and C-Suite leadership to ensure HR functions smoothly at scale. The ideal candidate is detail-oriented, proactive, and familiar with tools like ChatGPT, Notion, and ADP.

Requirements

1–3 years of HR, administrative, recruiting, or legal operations experience
Exceptional attention to detail — you catch what others miss and it bothers you when things are off
Strong organizational skills with a demonstrated ability to manage multiple priorities simultaneously
Comfortable with ambiguity — you can take a messy situation, identify the pieces, and create structure
Proficient in Microsoft Office Suite (Excel especially) and Google Workspace
Actively uses AI tools in daily work and genuinely curious about how technology can improve processes
Clear, professional written communication — you write clean, concise documents without being told to
Proactive by nature — you anticipate what's needed next and act before being asked
Discretion and good judgment when handling confidential employee information

Nice To Haves

Familiarity with California employment law basics (at-will employment, FEHA, leave laws, I-9 compliance)
Experience with ADP Workforce Now or similar HRIS platforms
Background in a law firm, legal operations, or professional services environment
Exposure to immigration-related HR processes (H-1B, OPT/EAD, I-9 compliance)
Experience building Excel trackers, templates, or workflow tools

Responsibilities

Maintain and organize employee records, HR files, and compliance documentation with meticulous accuracy.
Draft, format, and manage HR documents including offer letters, corrective actions, separation notices, accommodation correspondence, and onboarding materials.
Track deadlines, follow-ups, and action items across multiple concurrent employee matters.
Support benefit administration, I-9 compliance, and employment verification processes.
Assist with payroll data entry, audit support, and cross-referencing records.
Post job listings and manage applicant flow across platforms (LinkedIn, Indeed, ADP, etc.).
Screen resumes and assist in scheduling interviews and coordinating with hiring managers.
Draft outreach messages, maintain recruiting trackers, and keep candidate pipelines organized.
Support the Talent Acquisition team with logistics, communications, and candidate experience.
Coordinate new hire onboarding from offer acceptance through Day 1 — paperwork, system access, equipment, and scheduling.
Maintain onboarding checklists and ensure all steps are completed and documented on time.
Support offboarding logistics including exit documentation, system deprovisioning coordination, and final paycheck tracking.
Use AI tools (ChatGPT, Claude, etc.) to draft communications, analyze data, and automate repetitive tasks.
Work fluently in Excel/Google Sheets to maintain trackers, audits, and HR data reports.
Support HR systems including ADP Workforce Now, Adobe Sign, and internal databases.
Help build and maintain process documentation so institutional knowledge is captured and accessible.