Landscape Estimating Coordinator

Steadfast Alliance•San Antonio, FL

8d•Onsite

About The Position

We are a Landscape Construction company seeking an applicant with an understanding of Landscape and Irrigation Estimating. This role involves managing the project bidding process, including distributing and logging bid documents, sourcing vendors and subcontractors, and preparing bid forms. Additionally, the position requires managing subcontractors and suppliers, maintaining databases, and ensuring timely communication throughout the bidding and award process.

Requirements

1-2 years’ experience in construction estimating department preferred
Strong math/analytical skills
Impeccable problem-solving skills
Ability to meet critical deadlines and manage time efficiently
Excellent skills with MS Word and Excel
Strong communication skills and able to effectively communicate with all sub-contractors, employees, and clients

Nice To Haves

On-Screen Takeoff software experience is a plus

Responsibilities

Distribute, log, and maintain Invitations to bid, plans, RFIs, addendums and other bid documents both internally and externally
Source vendors, trades and small contractors
Maintain and track estimating bid reports
Review RFPs for all insurance requirements, requests for bid bonds, builder’s risk etc.
Develop and maintain relationships with Subcontractors
Create Invitations to bid for Projects
Bid solicitation, follow up on phone calls with Subcontractors to ensure maximum/outstanding bid coverage
Attend Bid Walks when necessary
Participate in bid reviews with project management team
Place Subcontractor bids into the appropriate folder within the assigned job number
Prepare Bid Forms for submission
Maintain Estimating Schedule/Calendar, including Bid Due Dates and Job Walk-Through Dates
Maintain Subcontractor database.
Seek out “New Bidders” for the database
Pre-qualify Subcontractors
Contact Suppliers/Vendors for pricing on materials.
Maintain the Supplier database
Assist Subcontractors in obtaining the information they need to bid
After each project is awarded, email Subcontractors who did not get awarded the job, a letter of regret