Estimating Coordinator

Commercial Contracting Corporation•Lake Orion, MI

11h

About The Position

The Estimating Coordinator provides routine and non-routine clerical and administrative support to the estimating department during the bidding process for multiple projects at once. The role supports the full bid lifecycle, from inception to final estimate status, including receiving and distributing plans and pertinent information in a timely manner. The coordinator works with estimators and other teams to prepare accurate, complete, and timely bid submissions, maintain bid-related records, and support a smooth transition from estimating to project management when a quote is successful.

Requirements

Strong verbal and written communication skills.
Ability to work under pressure and meet deadlines.
Ability to support a diverse group of estimators at varying levels.
Strong attention to detail.
Strong mathematical skills.
Strong Excel skills.
Intermediate Microsoft Word skills.

Nice To Haves

Associate or bachelor's degree preferred.
Knowledge of the construction industry desired.
Experience with Adobe Writer, Bluebeam, Pantera, and Outlook preferred.

Responsibilities

Work in a team environment to share, delegate, and help distribute the workload.
Process bid documents from agencies and owners to ensure accurate and timely bid submissions.
Assemble, track, and prepare correspondence, ensuring documentation and communication are accurate and timely.
Coordinate with estimators, safety, and marketing on pre-qualification documentation and marketing materials required for bid submissions, including safety statistics, organizational charts, and resumes.
Navigate customer- and owner-specific websites to access bid documents and submit bids.
Assist with printing bid documents, including specifications and drawings.
Provide administrative office support to help daily department operations run efficiently.
Coordinate the subcontractor database to keep it accurate and provide estimators with trade contacts for invitations to bid.
Track disadvantaged businesses in the database to help meet RFQ participation requirements.
Track estimated bid values, final submitted bid totals, fees, and related information for hit-ratio analysis and trend reports.
Assist with the transition from estimating to project management when a quote is successful.
Follow ISO 9001 and ISO 14001 requirements as directed by leadership for documentation and record-keeping.
Participate in audits to ensure electronic and paper files are maintained accurately and thoroughly.