Estimating Coordinator

Ascent Aerospace•Lake Orion, MI

4d•Hybrid

About The Position

The Estimating Coordinator coordinates incoming request for quotations (RFQ) with corresponding data, compiles and submits final quotes to customers, and receives, reviews, and processes purchase orders. This is a critical business function: the speed and accuracy of RFQ intake set the pace for every quote the company submits. The ideal candidate is highly organized and efficient, professional and responsive with customers, and calm under pressure.

Requirements

High School diploma/GED
Two or more years of experience in quoting, proposal coordination, customer service, or administrative support, preferably in a manufacturing or technical environment.
Ability to handle multiple tasks and activities.
Ability to problem solve and take initiative.
Ability to understand Request for Quotation packages and interpret customer needs.
Strong English verbal and written communication skills
Attention to detail, accurate, and organized.
Highly efficient, with the ability to prioritize and manage multiple RFQs and deadlines at the same time.
Calm, composed, and professional under pressure, especially when deadlines are tight or priorities change quickly.
Customer-focused, with a courteous, responsive, and professional manner in all customer interactions.
Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
This position must meet Export Control Compliance requirements, therefore a "U.S. Person" as defined by 22.C.F.R. is required.

Nice To Haves

Experience in estimating, engineering, or building of aerospace tooling.
Experience using aerospace and defense customer supplier portals.
Working knowledge of CATIA and ENOVIA, or the ability to learn them quickly.
Experience with ERP, CRM, or other quoting systems.

Responsibilities

Access multiple customer websites/portals to retrieve RFQs and submit quotations.
Receive customer RFQs, retrieve quote data (3D models, 2D drawings, and other provided customer data), prepare quoting package and communicate new quote to the estimating team for quoting.
Break down RFQs to determine required tool lists, required proposal documents, customer bid forms, and ensure that all necessary data is received from the customer.
Contact customer for any missing information/data and follow up promptly until the quote package is complete.
Assign quote numbers and arrange electronic quote data folders for each site, respectively.
Ensure quote folders are updated with most recent quote data.
Enter all relevant items listed within the RFQ into Quote Central records within one working day of receipt.
Utilize CATIA, ENOVIA or subsequent applications, to be sure all customer models are complete and as referenced in the customer RFQ.
Prepare final quote package with inputs from estimators, ensure Quote Central is properly updated and all documents are completed for submittal. (Quote letters, Cost data sheets, Compliance Matrix, etc.)
Interact with our customers, vendors and internal teams for ongoing quote clarifications and updates.
Receive incoming purchase orders, determine accuracy with submitted quote, and start internal PO acceptance process.
Work with internal departments related to customer requests and requirements. (Supplier and quality questionnaires, NDAs, Cyber Security forms, etc.)
Submit quotes in timely manner per customer request.
Track quote due dates, status, and open action items so no customer deadline is missed.
Serve as a responsive, professional point of contact for customers on quote status, submissions, and administrative questions.
Any additional duties as assigned by management.