Estimating Technology Coordinator

EC Electric • Portland, OR

1d • $80,000 - $105,000 • Onsite

About The Position

The Estimating Technology Coordinator supports the governance, documentation, administration, testing, implementation, and continuous improvement of estimating processes, technologies, data, and training. Working under the direction of the Estimating Services Director and in partnership with estimating leadership and related departments, this position maintains estimating databases and assemblies, coordinates process and system changes, validates data, develops reports and instructional resources, and supports adoption across the organization. The role serves as a process coordinator and data steward, helping ensure that approved estimating tools, standards, and information remain accurate, controlled, documented, and usable.

Requirements

• Demonstrated ability to document, coordinate, test, and improve business processes and technology-supported workflows.
• Advanced proficiency with Microsoft Excel, including structured data, formulas, lookup functions, data validation, PivotTables, and data-quality review.
• Proficiency with Microsoft 365 applications, particularly Word, Outlook, Teams, SharePoint, PowerPoint, and Forms.
• Working proficiency with Power BI or comparable reporting and visualization tools.
• Working proficiency with Bluebeam and Adobe Acrobat.
• Ability to learn, evaluate, and support approved AI-assisted productivity tools while applying confidentiality, validation, and human-review requirements.
• Understanding of data governance principles, including source documentation, definitions, validation rules, version control, access, traceability, and change records.
• Ability to develop test plans, execute user-acceptance testing, document defects, and verify corrections.
• Ability to translate user needs into clear process, data, reporting, training, and system requirements.
• Strong written communication, facilitation, presentation, and user-support skills.
• Strong organization, record keeping, follow-through, attention to detail, and deadline management.
• Ability to manage multiple priorities, coordinate across departments, and escalate issues without assuming ownership outside the position’s authority.
• Practical problem-solving skills, sound judgment, discretion, curiosity, and a service-oriented approach.

Nice To Haves

• Familiarity with electrical estimating software or comparable database-driven business systems is preferred.

Responsibilities

• Document and maintain approved estimating processes, procedures, standards, workflows, templates, checklists, and reference materials.
• Coordinate process reviews with estimating leadership and affected departments; record decisions, responsibilities, dependencies, and implementation requirements.
• Maintain version control, revision history, approvals, effective dates, and archival records for controlled estimating documents and tools.
• Identify workflow gaps, duplicated effort, inconsistent practices, and improvement opportunities; develop recommendations for leadership review.
• Research, configure, test, and document approved estimating and productivity technologies in accordance with company requirements and information-security standards.
• Develop and maintain estimating assemblies, item databases, cost structures, templates, reports, and other controlled system content.
• Coordinate requirements, testing, implementation, and support activities with estimating leadership, Information Technology, Management Information Systems, and software providers.
• Develop test plans and user-acceptance criteria; document test results, defects, resolutions, approvals, and release readiness.
• Coordinate pilot groups, release communications, training, and post-implementation support for approved changes.
• Support structured data capture for estimating, purchasing, preconstruction, and related operations.
• Develop and maintain data definitions, field requirements, naming conventions, validation rules, source documentation, and ownership records.
• Perform routine data-quality reviews for completeness, accuracy, consistency, duplication, and reasonableness; document and coordinate correction of identified issues.
• Maintain historical estimate, bid-result, labor-productivity, unit-cost, and market-information logs as assigned.
• Prepare recurring and ad hoc reports, dashboards, presentations, and data extracts using approved sources and documented calculation methods.
• Partner with estimating leadership and the Learning Management team to identify training needs and develop role-appropriate learning materials.
• Create and maintain user guides, standard work instructions, reference sheets, demonstrations, exercises, and other instructional resources.
• Coordinate and facilitate individual and team training for approved estimating processes, software, tools, reports, and standards.
• Maintain training schedules, attendance records, published materials, revision status, and completion records as assigned.
• Coordinate meetings, agendas, notes, action items, due dates, and follow-up for assigned process and technology initiatives.
• Prepare clear correspondence, reports, presentations, procedures, meeting notes, and internal communications.
• Collaborate with Estimating, Operations, Purchasing, Scheduling, Preconstruction, Learning Management, Information Technology, Management Information Systems, and other stakeholders.
• Maintain organized project files and ensure supporting records are complete, current, and readily retrievable.
• Perform other duties as assigned.

Benefits

• Opportunity for a discretionary year-end bonus.
• 401k with a 40% employer match (up to federal limit.)
• Competitive pay rate
• Paid holidays and PTO
• Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed