Labor Relations Coordinator

University Hospital, Newark NJ•Newark, NJ

9d•$65,000 - $85,000

About The Position

The Labor Relations Coordinator provides confidential administrative and operational support to the Office of Labor Relations under the direction of the Director of Labor Relations. The role coordinates grievance hearings, arbitrations, union negotiations, Labor Management Meetings, and other engagements, and responds to inquiries from management, employees, union representatives, external counsel, and outside agencies. The Coordinator supports contract negotiations and implementation, prepares and maintains confidential labor-relations records, drafts communications, tracks grievances and arbitrations, and coordinates meeting logistics. The position also provides administrative support to Labor Relations and Compensation Services, maintains related databases and records, and serves as an informational resource on University Hospital policies and collective bargaining agreements.

Requirements

Bachelor’s degree in Liberal Arts, Public or Business Administration, Social Sciences, Human Resources, or a related field.
At least two years of experience in Labor Relations.
At least two years of professional experience in a business office, government agency, higher education, or healthcare setting, with administrative coordination, staff support, or office management responsibilities.
Ability to manage multiple priorities and projects in a fast-paced, deadline-driven environment.
Strong attention to detail, organizational skills, and time-management skills.
Excellent interpersonal skills and ability to interact effectively and diplomatically with employees at all levels, union representatives, external agencies, and hospital leadership.
Professional demeanor, discretion, confidentiality, and sound judgment when handling sensitive matters.
Strong verbal and written communication skills, including experience drafting correspondence, reports, and presentations.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Administrative coordination and staff-support experience; experience in human resources, legal, or labor-relations functions is preferred.
Ability to compile, analyze, and present data using spreadsheets and reporting tools.
Ability to work independently and collaboratively.

Nice To Haves

Administrative coordination and staff-support experience within human resources, legal, or labor-relations functions.

Responsibilities

Support contract negotiations by comparing existing contracts with bargaining-unit proposals, collecting and analyzing relevant data, and supporting implementation of union agreements following ratification.
Help draft, revise, and finalize negotiated contracts based on signed memoranda of agreement, working with union representatives to resolve wording issues and preparing contracts for signatures.
Assist in developing and revising HR policies and administering staff union contracts.
Gather and disseminate information about negotiations and agreements, including implementation steps, salary programs, eligibility criteria, settlements, and effective dates.
Maintain confidentiality and organize confidential records for the Office of Labor Relations.
Draft internal and external labor-relations communications and assist with preparing training materials for managers on collective bargaining agreements.
Schedule Step I and II grievance hearings by coordinating the availability of union representatives, Labor Relations staff, department representatives, and hearing officers.
Coordinate grievance-hearing materials, maintain grievance files, and handle Loudermill Meetings and Grievance Hearings.
Facilitate accurate and timely handling of union dues.
Prepare, organize, and scan legal files as requested by the Legal Department.
Maintain a detailed log of grievance hearings and arbitrations, including case outcomes and status.
Process correspondence related to Public Employment Relations Commission matters and Unfair Labor Practices.
Manage calendars for the Director and Labor Relations staff.
Prepare and send correspondence, memoranda, and emails for the Office of Labor Relations and Compensation Services.
Respond to employee, union, and management inquiries about labor-relations matters.
Track union members’ time requests and maintain accurate records.
Maintain and update databases for New Hire Veteran and Disability Survey forms.
Liaise with internal administrative departments to resolve issues and maintain documentation and follow-up logs.
Compile data and prepare reports and presentations, including charts, graphs, and tables.
Update the Labor Relations website in collaboration with HRIS.
Maintain current and accessible records of telecommuting agreements.
Coordinate meeting logistics, including facility reservations, catering, and audio/visual setup for hearings, negotiations, and other labor-related meetings.
Provide guidance on University Hospital policies and collective bargaining agreements.
Process unemployment claims by providing required employment information to third-party administrators.