Lab Admin Assistant

US Fertility•Menlo Park, CA

6h•Onsite

About The Position

US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine. Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine. Through our national network of premier fertility centers—including Reproductive Science Center of the Bay Area—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started. We have an immediate opening for a Lab Admin Assistant to join our team at Reproductive Science Center of the Bay Area in Menlo Park, California and San Ramon, California. This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

Requirements

Excellent attention to detail and accuracy in data entry and documentation.
Previous experience in an administrative role, preferably in a medical or laboratory setting.
Strong organizational and multitasking skills, with the ability to manage time-sensitive tasks effectively.
Knowledge of HIPAA regulations and the ability to maintain confidentiality.
Ability to work collaboratively with medical and technical staff in a fast-paced environment.
Strong communication and interpersonal skills, both written and verbal.

Nice To Haves

Background in Health Administration preferred.

Responsibilities

Assist with the completion of daily paperwork for IVF procedures.
Collaborate with the physician of the day to organize operating room (OR) schedule, ensuring that procedures are efficiently planned and appropriately staffed.
Support senior embryologists in receiving, documenting, and shipping cryopreserved specimens (eggs, embryos, and sperm) to and from external facilities as required.
Facilitate the process of sending consents to patients and ensure all forms and patient data are accurately input into the lab’s system, maintaining confidentiality and compliance with all regulatory standards.
Assist in the proper completion of discard processes for specimens according to established lab protocols, ensuring proper documentation and adherence to legal and ethical guidelines.
Communicate with patients in person, via phone, and email to create a strong relationship as this position will both advocate and represent the lab and its members to other departments as well.
Perform other administrative duties as needed to ensure the lab operates smoothly, including organizing supplies, maintaining records, and assisting with communication between the lab and other departments.
Helps to establish and maintain an organized documents management system for ready access and retrieval of current and archived records and forms. Able to organize various types of records into correct categories.