Kettle Coordinator

Salvation Army Careers•Renton, WA

3h•Onsite

About The Position

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community! The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it’s a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team. In other words, we’re committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need! The Salvation Army is a branch of the Christian Church, and the ultimate goal of all programs is spiritual regeneration of all people. Manage all aspects of the Christmas Kettle Program. Supervise, schedule, and monitor all kettle workers and drivers for the Christmas Kettle Program. Maintained all necessary records required for Human Resources management, payroll, and accounting to monitor individual workers and sites.

Requirements

High school diploma required.
A minimum of six months related experience.
Detail oriented and attention to detail
Self starter
Team player
Strong use of the English language in verbal and written communication
Excellent telephone skills
Ability to work in a fast-paced environment and maintain poise under pressure
Customer service mindset
General accounting or bookkeeping knowledge
Strong analytical and research skills
Proficient typing skills (60 words per minute)
General knowledge of business protocols
Ability and willingness to keep information confidential
Must possess valid State of (add) Washington driver's license, be able to pass the Salvation Army motor vehicle report standards, and be at least 21 years of age.

Nice To Haves

Some post-secondary education preferred.
supervisory experience preferred.

Responsibilities

Contact all store managers by letter or phone to seek permission to establish a kettle site at their location.
Acquires necessary documentation (insurance, etc.) for each site.
Check all equipment to ensure it is in good shape and ready for use.
Maintain kettle equipment. This will ensure that the kettles, kettle stands, bells, and aprons are always clean and in good condition.
Assist with placing any help wanted advertising for bell ringers in newspapers, etc.
Make sure applications are available along with necessary hiring paperwork and begin giving applications out after November 1st
Interview and hire applicants.
Ensure that kettle workers complete ALL necessary forms. Paperwork MUST be complete before a worker may begin work.
Background checks must be in progress before a kettle worker can start work.
Assist in providing all necessary data on all bell ringers as they are hired. This must be done daily.
See that all paperwork is duplicated, the appropriate temporary employee form is filled out, and the documents are submitted to DHQ when requested.
Make sure all stands and signs are delivered to kettle sites the day before kettles are scheduled to begin.
Conduct an orientation meeting with all kettle workers before kettles are scheduled to begin. Review the responsibilities and guidelines. If the kettle worker has not completed any of the required paperwork, this MUST be done at this time.
The coordinator must be available at the beginning and end of each day to assign workers to sites (matching best workers with most productive areas), discuss problems, and answer questions.
The coordinator must be available to drop off and pick up workers.
Coordinates the usage of volunteers for kettles and special events.
Establishes driver schedules and routes.
Collect the time sheets daily.
Ensure that correct data is available daily to facilitate data entry for payroll.
Check paychecks with the Administrative Coordinator when they arrive and process for distribution to workers.
Perform “spot checks” on workers throughout the day to ensure the best possible image is being presented.
Troubleshoot any problems with bell ringers, managers, drivers, etc.
Keep records of the assignment of each kettle worker and work cooperatively with the Corps Officer to monitor the locations’ productivity.
Dismiss any bell ringers that are not at least doubling their pay. Use a computer printout to determine productivity (dollar per hour average).
Assist with the accounting of kettle money. This will involve ensuring that each kettle contains a slip of paper with the date, location, worker, and time in/out and that all kettles are accounted for at the end of the day.
Inventory all equipment at the end of the season.
Prepares a season-ending brief.
Other seasonal duties as assigned.