KCTCS Procurement/Contracting Analyst/Procard Lead (Procurement Associate III)
About The Position
The KCTCS System Office is seeking a Procurement/Contracting Analyst/Procard Lead (Procurement Associate III) for a 12-month term contract position. This role involves conducting various procurement processes, managing contracts, administering the system procard program, and providing system-wide support. The position is based at the KCTCS System Office in Versailles, KY, and offers a hybrid work schedule with a requirement to be onsite a minimum of 3 days per work week. The role requires strong analytical, negotiation, and communication skills, with a focus on ensuring compliance and efficient operations within the procurement and procard programs.
Requirements
- Associate's Degree in Business and four (4) years of relevant experience or equivalent.
Nice To Haves
- Bachelor's Degree in Business and four (4) years of relevant experience or equivalent.
- Certification in Public Procurement is a plus (not required).
Responsibilities
- Conducting Requests for Proposals, Requests for Sponsorships, Requests for Bid, Requests for Quotes, Requests for Information
- Record retention
- System-Office & System-Wide support
- Drafting and negotiating contracts
- Support corrective action processes with supplier performance
- Contract renewals & negotiations
- Special projects
- Managing the administration of the system procard program
- Contract reviews
- Invoice payment approvals
- System testing as needed
- Conference and travel as needed
- Additional tasks as assigned
- Conduct RFPs, RFIs, RFSs, RFBs, RFQs
- Negotiate, review, renew, and draft contracts
- Conduct supplier corrective action plans
- Procard Program Administration
- System Office Support
- System level training of others across the colleges/Fire Commission
- Assisting with difficult issues
- Audit work, recommendations, and management of procard spend for entire system
- Written communications and deadline responsibilities for procard program
- Interacts with the Board of Regents and Presidents Office
- Public speaking and diplomacy skills needed for training and interacting with the Government Contract Review Committee in Frankfort (if needed)
- Responsible for information requiring sensitivity or discretion
- High complexity with procard administration, buyer and contracting roles/responsibilities
Benefits
- Exceptional health care, vision, and dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
