Procurement and Contracting Supervisor

Pierce County•Tacoma, WA

About The Position

In this role, you and your team will be responsible for the end-to-end solicitation and contracting activities for the County, delivering strategic, compliant, and efficient services that enable the County to provide cost-effective, timely programs. Procurement and Contracting (PCS) serves as a trusted advisor to Departments, delivering exceptional service, fostering collaborative relationships internally and externally, and creating significant value through procurement expertise. PCS has three teams focused on different areas of procurement and contracting types: capital project procurement, client services, and goods and services. The County is recruiting supervisors focused on goods, client services, and other services. These supervisors will also support the management of the County’s procurement and contracting systems, policies, templates, and training; including the creation of SOP’s and process standards for Workday and OpenGov, implementation of a new Contract Lifecycle Management (CLM) system, and data standards, collection, and analysis. The Finance & Enterprise Services Department delivers enterprise-wide services that support every County department and many external partners, ensuring Pierce County operates effectively, efficiently, and with strong public stewardship. Finance & Enterprise Services staff provide a broad portfolio of high-impact, countywide services, including budgeting and performance management, fiscal services, procurement and contracting, information technology, general services, fleet services, and risk management. Employees have the opportunity to work on strategic, enterprise-level initiatives, collaborate across departments, provide the operational and technical backbone which ensures the smooth delivery of services across the organization, and deliver critical analysis and decision support that informs leadership and shapes County priorities. The Finance & Enterprise Services Department is focused on creating a culture where employees can help improve service delivery to make a meaningful impact on County operations and the community. The Department leads with safety, empowerment, and collaboration to create an environment where every person can contribute, challenge ideas, and continuously improve.

Requirements

Five years of progressively responsible work experience in procurements, contract, and/or monitoring management including at least one year in a supervisory capacity.
A resume and cover letter are required for this position.
As a condition of employment, the applicant will need to authorize and complete a background check.

Nice To Haves

Post-secondary education may substitute for up to two (2) years of the required experience on a year-for-year basis.

Responsibilities

Manage, supervise, and coordinate activities of the unit; determine work procedures, schedule work, and establish performance expectations.
Assign, review, and approve staff work; provide coaching, feedback, and corrective action when needed.
Identify training needs and provide training to Procurement and Contracting staff and department staff.
Manage the full procurement, contracting, and contract monitoring processes for goods, services, and public works.
Oversee Request for Information (RFI), Request for Proposal (RFP), Request for Qualifications (RFQ), and Invitation to Bid (ITB) processes, ensuring timely, transparent, and compliant solicitation and evaluation procedures.
Conduct regular review of expiring contracts and provide recommendations to program managers on renewal, re-solicitation, or closure.
Ensure contracts and amendments are complete, accurate, and compliant with policies, procedures, and regulations.
Support and management of contracting and procurement systems, including data management, process standardization and documentation, and workflow management.
Develop, maintain, and ensure consistent application of procurement and contracting policies, procedures, internal guidelines, forms, and templates.
Research and apply Washington State law, federal grant requirements, County Charter and Code, and audit standards.