Coordinateur(trice) de bureau junior / Junior Office Coordinator
About The Position
Wavo.me is a rapidly-expanding global consulting and media planning agency with a modern approach to digital marketing. With roots in the music industry, Wavo navigates the continually evolving digital landscape to help artists, entertainers, and brands manage their digital presence, reach new audiences, and connect with fans through unique campaigns. Wavo’s clients include over one hundred top music destinations and advertisers such as Universal Music Group, Sony Music Entertainment, Warner Music Group, Live Nation, Paradigm Talent Agency, Creative Artists Agency, William Morris Endeavor and Apple Music. Wavo has consistently been ranked as one of the fastest-growing start-ups in Canada.
Requirements
- Bilingual (English & French - written and spoken)
- Strong organizational skills with attention to detail
- Proactive mindset and ability to anticipate needs
- Friendly, approachable, and service-oriented attitude
- Comfortable working independently with minimal supervision
- Strong communication skills
Responsibilities
- Maintain a well-stocked and organized office (snacks, coffee, supplies, toiletries)
- Oversee coffee machine maintenance (refilling, descaling, coordinating servicing)
- Handle incoming/outgoing mail, deliveries, and courier services
- Coordinate with building management for cleaning, maintenance, and general upkeep
- Ensure kitchens and bathrooms are fully stocked and maintained
- Maintain overall office cleanliness between scheduled cleaning services
- Manage relationships with vendors (cleaning, office supplies, etc.)
- Coordinate services such as weekend cleaning and plant maintenance
- Assist in tracking invoices and supporting contract renewals
- Troubleshoot and coordinate resolution of facility issues (plumbing, maintenance)
- Support onboarding by preparing desks and facilitating office access
- Manage desk assignments, seating plans, and parking logistics
- Act as the go-to person for office-related questions and support
- Help create a welcoming and positive office environment
- Assist with organizing team events, celebrations, and office activities
- Coordinate meetings (room setup, AV, logistics)
- Support birthday celebrations, anniversaries, and internal initiatives
- Help manage event logistics, vendors, and budgets
- Assist with internal documentation updates and employee records
- Assist with basic IT coordination and equipment tracking (laptops, accessories)
- Provide translation support (English/French) when required
Benefits
- Group health and dental insurance plan
- A dynamic and empowering workspace, wherein employees come from a wide range of cultural and professional backgrounds
- Access to technological infrastructure to be able to effectively onboard and work remotely
- Being a part of innovation at the nexus of music, marketing and technology.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
