Judicial Specialist 2 #00054655-24300 TEST

New Mexico Administrative Office of the Courts•Grants, NM

21h•Onsite

About The Position

The Thirteenth Judicial District Court is recruiting a full-time, permanent Judicial Specialist 2 in Grants, New Mexico. Under general supervision, this role prepares and processes court documents, performs judicial procedures, and works with the court case management system. The position performs clerical and technical duties involving case processing, file maintenance, jury management, and the court’s clerical business. Finalists may be subject to criminal background checks. The Judicial Specialist 2 supports court proceedings and public-facing services by processing cases and filings, maintaining court records and schedules, managing jury-related tasks, handling court fees and bond payments, and assisting with courtroom and recording operations. The position works with prospective jurors, court personnel, litigants, attorneys, judges, law enforcement, and other agencies. It may provide support to other magistrate or district courts within the judicial district. Work is performed in an office or court setting; a valid driver’s license and travel may be required, and the assigned schedule may include overtime.

Requirements

High school diploma or GED; no education substitution is listed.
Two years of experience in court case processing, legal secretarial work, or a related field such as advanced customer service, data processing, or banking/financial work.
Additional post-secondary education in a related field may substitute for up to one year of experience; 30 semester hours equal one year of experience.
A typing certification from the New Mexico Department of Workforce Solutions or similar may be required. If required, the minimum typing proficiency is 35 net words per minute, and the New Mexico Workforce Connection certification must have been issued within five years of application.
May be requested to complete the New Mexico Court Monitor Certification Examination.
Demonstrated knowledge of legal terminology and phrases, jury service, filing methods, case processing, Specialty Court Programs, research methodology, project management techniques, court-fee accounting practices, court-monitoring procedures, the Court Clerk’s Procedures Manual and Code of Ethics, court and state language-access policies, access to the Certified Language International Interpreting Line, and the judiciary’s general organizational structure.
A valid driver’s license may be required.
Ability to interact positively with coworkers, clients, the public, judges, and justices.

Responsibilities

Use the case management system to open, docket, and close cases based on judgment details, including determining case type and cause of action, assessing filing fees, entering event codes and case data, scanning and linking documents, and recording closing events and disposition details.
Provide general procedural information and customer service to pro se litigants without giving legal advice.
Assess, receipt, record, and reconcile monies; prepare bank deposits; follow cash-handling procedures; and maintain the cash till and accurate court-fee records.
Process, maintain, and distribute documents, files, and case materials, including reviewing electronic filings for format, signatures, event codes, and filing fees.
Process and expedite orders of protection.
Disburse bond payments accurately and prepare and maintain bond reports.
Reconcile billing and invoices from contracted vendors serving Specialty Court Programs and coordinate program participation with Specialty Programs within the Court.
Prepare, proofread, edit, and mail documents such as notices and final orders.
Execute case-hearing tasks, which may include orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
Order, review, sort, and organize jury summons; prepare jury-trial materials such as alpha lists, random lists, voir dire sheets, and seating charts.
Manage jury-trial calendar requests for judges and advise internal staff about jury procedures, juror reporting, and trial updates.
Work with prospective jurors, instructing them on completing information online and providing appropriate forms when necessary.
Organize case files for microfilming, archiving, and destruction; prepare exhibits and hard-copy case files; and research automated, hard-copy, and microfiche files for case-status information.
Certify and prepare court records, tapes, logs, and exhibits for cases appealed to higher courts.
Ensure the office, courtrooms, and equipment are operational, and maintain judicial calendars and schedules.
Serve as a court monitor and, as needed, as a courtroom clerk; produce Instant J&Ss, obtain required signatures, and file and distribute them.
Accept, maintain, and file court exhibits, which may include hazardous or dangerous items; gather, deliver, and file recordings, receipts, logs, and exhibits; and safeguard evidence as public, sequestered, or sealed exhibits with appropriate identification and retention records.
Troubleshoot recording equipment, run updates, and maintain technical logs.
Act as a liaison between court personnel, litigants, and attorneys to advance court proceedings.
Answer phone calls, handle incoming and outgoing correspondence, maintain office supplies, provide support to other courts in the judicial district, and perform other duties as assigned.