Court Manager 2 #00000288-24300 TEST

New Mexico Administrative Office of the Courts•Belen, NM

1d•Onsite

About The Position

The Thirteenth Judicial District Court is recruiting a full-time, permanent Court Manager 2 for the Belen Magistrate Court in Belen, New Mexico. Under general direction, the position manages operational, administrative, and financial functions of the court and/or a court division. The role plans and coordinates fiscal, budget, human resources, information systems, and court program functions; supports court operations and case management; and may provide support to other magistrate or district courts within the judicial district. Finalists may be subject to criminal background checks. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee regularly interacts with coworkers, clients, the public, judges, and justices. The job description is illustrative and not a comprehensive listing of all functions performed.

Requirements

High school diploma or GED; education may not substitute for supervisory experience.
Six years of experience in legal secretarial work or a related field, such as advanced customer service, data processing, or banking/financial work.
Two years of supervisory experience. Leadworker duties may count on a prorated basis: one year performing leadworker duties equals six months of supervisory experience.
Additional post-secondary education in a related field may substitute for up to one year of experience; 30 semester hours equals one year of experience.
An additional two years of directly related experience may substitute for supervisory experience if the incumbent attends NMJB Supervisory Mentorship Program Training at the earliest opportunity.
A typing certification of at least 35 net words per minute may be required from the New Mexico Department of Workforce Solutions; certification must have been issued within five years of application.
May be required to obtain and maintain National Crime Information Center (NCIC) database certification.
May be requested to complete the New Mexico Court Monitor Certification Examination.
Knowledge of case flow management and case processing; supervisory techniques; conflict mediation and management; legal terminology; employment law; NM Judicial Branch Personnel Rules; magistrate division and fiscal policies and procedures; filing methods; Specialty Court Programs; applicable appellate, civil, and criminal procedures; case-file auditing; research methodology; project management; court fee accounting; jury management; court monitoring procedures and equipment; court clerk procedures and ethics; language access policies and interpreting services; judicial organizational structure and other courts’ jurisdictions; local court rules; hazardous evidence handling; court records maintenance, retention, and destruction; governmental agencies and local community services; operations and facilities management; safety and physical security; and procurement procedures.
A valid driver’s license may be required.

Responsibilities

Plan, organize, integrate, and coordinate functions related to fiscal matters, budgets, human resources, information systems, and court programs.
Analyze court dockets and operations and develop processes to improve case management and court services.
Compile and maintain court statistical reports and participate in the budgetary process.
Oversee receipt and distribution of incoming monies, ensure the accuracy of judicial financial records, and monitor purchasing responsibilities.
Ensure court documents are processed in a timely manner and judicial hearings and calendars are maintained.
Research, analyze, and audit case management issues and provide notarizations.
Supervise, oversee, train, and discipline subordinate employees, and direct the distribution of judicial work.
Lead interview panels for vacant positions and make recruitment recommendations.
Serve as a statewide multi-court liaison to improve appellate proceedings from metropolitan and district courts.
Serve as an information systems site coordinator or backup site coordinator.
Ensure exhibits comply with statutory retention schedules.
Coordinate program participation with Specialty Programs within the court.
May serve as a court monitor and provide advocacy services to victims.
Serve on statewide boards or committees and coordinate and schedule meetings.
May recommend budget priorities and develop long- and short-term strategic financial goals.
May oversee negotiation and management of court contracts in accordance with established procedures and applicable laws.
May manage uniform record-keeping systems and collect data on pending and completed judicial business and internal operations as required by the court and Supreme Court.
May serve as a courtroom clerk, produce Instant J&Ss, obtain signatures from parties or counsel of record and the assigned judge, and file and distribute documents.
Provide support to other magistrate or district courts within the judicial district.
Perform other duties as assigned.