Judicial Specialist 2 #00054777-23900 TEST

New Mexico Administrative Office of the Courts•Clovis, NM

19h•Onsite

About The Position

The Ninth Judicial District Court is recruiting a full-time, permanent Judicial Specialist 2 in Clovis, New Mexico. Under general supervision, the position prepares and processes court documents, performs judicial procedures, and uses the court case management system. The role provides customer service to a high volume of litigants and court patrons in a fast-paced court environment, and provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. The position performs clerical and technical work in case processing, file maintenance, jury management, and the conduct of court business. Duties may include opening, docketing, and closing cases; processing filings, court records, payments, bonds, and exhibits; attending hearings; supporting jury trials and Specialty Court Programs; and maintaining court calendars, equipment, and records. The employee may travel to other court locations, support other courts within the judicial district, and may be subject to a criminal background check.

Requirements

High school diploma or GED.
Two years of experience in court case processing, legal secretarial work, or a related field such as advanced customer service, data processing, or banking/financial work.
Additional post-secondary education in a related field may substitute for up to one year of experience; 30 semester hours equal one year of experience.
A typing certification from the New Mexico Department of Workforce Solutions or similar may be required; if required, the minimum typing proficiency is 35 net words per minute.
If a New Mexico Workforce Connection certification is required, it must have been issued within five years of application.
May be requested to complete the NM Court Monitor Certification Examination.
A valid driver's license may be required.

Responsibilities

Provide customer service and general procedural information to litigants and court patrons without giving legal advice.
Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
Use the case management system to open cases, docket filings, and close cases based on judgment details.
Review filings, determine case types and event codes, assess filing fees, enter case data, scan and link documents, and enter closing events and disposition details.
Process, maintain, and distribute court documents, files, and case materials, including electronic filings.
Assess, receipt, record, and reconcile monies; prepare bank deposits; maintain cash tills; and follow cash-handling procedures.
Process and expedite orders of protection, disburse bond payments, and prepare and maintain bond reports.
Reconcile billing and invoices from contracted vendors serving Specialty Court Programs and coordinate participation in those programs.
Prepare, proofread, edit, and mail documents, including notices and final orders.
Execute hearing-related procedures and documents, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
Order, review, sort, and organize jury summons; prepare jury lists and trial materials; and manage jury trial calendar requests.
Provide jury procedure information to internal staff and instruct prospective jurors on completing information online or provide appropriate forms.
Prepare exhibits and hard-copy case files; organize case files for microfilming, archiving, and destruction; and research automated, hard-copy, and microfiche files.
Certify and prepare court records, tapes, logs, and exhibits for appeals to higher courts.
Ensure offices, courtrooms, equipment, judicial calendars, and schedules are maintained and operational.
Serve as a court monitor and, when needed, as a courtroom clerk; produce Instant J&Ss and obtain required signatures, filing, and distribution.
Accept, maintain, file, identify, and safeguard court exhibits, including hazardous or dangerous items and public, sequestered, or sealed exhibits.
Gather, deliver, and file recordings, receipts, logs, and exhibits; troubleshoot recording equipment, run updates, and maintain technical logs.
Act as a liaison among court personnel, litigants, and attorneys to advance court proceedings.
Answer phone calls, manage correspondence, maintain office supplies, and perform other duties as assigned.