Judicial Specialist 2 #00038290-24100 TEST

New Mexico Administrative Office of the Courts•Farmington, NM

1d•Onsite

About The Position

The Eleventh Judicial District Court is recruiting a full-time, permanent Judicial Specialist 2 at Farmington Magistrate Court in Farmington, New Mexico. Under general supervision, the employee prepares and processes court documents, performs judicial procedures, and uses the court case management system. The role includes clerical and technical work involving case processing, file maintenance, jury management, and the court’s clerical business. The employee may also provide support to other magistrate or district courts within the judicial district. The position regularly involves working with prospective jurors and interacting with coworkers, clients, the public, judges, and justices. Work is performed in an office or court setting. A valid driver’s license and travel may be required, and the assigned schedule may include overtime. Finalists may be subject to criminal background checks.

Requirements

High school diploma or GED.
Two years of experience in court case processing, legal secretarial work, or a related field such as advanced customer service, data processing, or banking/financial work. Additional post-secondary education in a related field may substitute for up to one year of experience; 30 semester hours equal one year of experience.
A typing certification from the New Mexico Department of Workforce Solutions or similar may be required. If required, the certification must show at least 35 net words per minute; New Mexico Workforce Connection certification must have been issued within five years of application.
May be requested to complete the NM Court Monitor Certification Examination.
Demonstrated knowledge of legal terminology and phrases, jury service, filing methods, case processing, Specialty Court Programs, research methodology, project management techniques, court-fee accounting practices, court-monitoring procedures, the Court Clerk’s Procedures Manual and Code of Ethics, court and state language-access policies, access to the Certified Language International Interpreting Line, and the judiciary’s general organizational structure.
A valid driver’s license may be required.

Responsibilities

Use the case management system to open, docket, and close cases based on judgment details, including determining case types and causes of action, assessing and receipting filing fees, reviewing documents, entering event codes and data, scanning and linking documents, and recording closing events and dispositions.
Provide procedural information and public case information to pro se litigants, parties, attorneys, law enforcement agencies, and other outside agencies without giving legal advice.
Assess, receipt, record, and reconcile monies; prepare bank deposits; follow cash-handling procedures; and maintain the cash till and accurate court-fee records.
Process, maintain, and distribute documents, files, and case materials, including reviewing electronic filings for format, signatures, event codes, and fees.
Process and expedite orders of protection.
Disburse bond payments accurately and prepare and maintain bond reports.
Reconcile billing and invoices from contracted vendors serving Specialty Court Programs and coordinate program participation with those programs.
Prepare, proofread, edit, and mail documents, including notices and final orders.
Execute case-hearing tasks, which may include orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
Order, review, sort, and organize jury summons; prepare jury-trial materials such as alpha lists, random lists, voir dire sheets, and seating charts; manage jury-trial calendar requests; and advise staff about jury procedures and reporting updates.
Instruct prospective jurors on completing information online and provide forms when needed.
Organize case files for microfilming, archiving, or destruction; prepare exhibits and hard-copy case files; and research automated, hard-copy, and microfiche files for case-status information.
Certify and prepare court records, tapes, logs, and exhibits for appeals to higher courts.
Help ensure the office, courtrooms, equipment, judicial calendars, and schedules are operational and maintained.
Serve as a court monitor and, as needed, a courtroom clerk; produce Instant J&Ss; obtain required signatures; and file and distribute documents.
Accept, maintain, and file court exhibits, which may include hazardous or dangerous items; safeguard public, sequestered, or sealed exhibits; and maintain identification logs and records for case materials.
Gather, deliver, and file recordings, receipts, logs, and exhibits; troubleshoot recording equipment; run updates; and maintain technical logs.
Act as a liaison among court personnel, litigants, and attorneys to advance court proceedings.
Answer phone calls, handle incoming and outgoing correspondence, maintain office supplies, and perform other duties as assigned.