Judicial Proceedings Clerk - Court Clerk (OPEN & PROMOTIONAL)

Spokane County•Village of Fonda, NY

3d•$44,636 - $62,166

About The Position

The Judicial Proceedings Clerk performs specialized clerical work in the Spokane County Clerk’s Office, processing and maintaining Superior Court legal records and representing the County Clerk in Superior Court hearings. The position works under the general direction of the County Clerk or a designated supervisor. It is responsible for accurately, completely, and promptly processing, imaging, and maintaining official court records, and completing statutory responsibilities in court, including care and custody of exhibits, maintaining minutes, recording hearings, and preserving an accurate and permanent official court record before, during, and after court involvement in cases.

Requirements

High school diploma or GED equivalent.
One year of experience at a level equivalent to Administrative Support Specialist 3, Legal Secretary, or Paralegal in a related work area.
Up to two years of other clerical work may be substituted for the specified experience.
Two years of AA or bachelor’s education may be substituted for general clerical work experience.
Knowledge of legal terminology and Superior Court procedures related to judgments, pleadings, and Juvenile Court procedures.
Knowledge of current laws, RCW, court rules, general rules, local court rules, and Washington Administrative Code governing the County Clerk’s Office and the applicable court area.
Knowledge of domestic relations court methods, forms, and techniques.
Knowledge of technical methods used in image processing.
Effective oral and written communication skills, including exchanging information and giving and receiving work directions.
Skill using personal computers, software, and equipment related to the required duties.
Ability to understand and carry out oral and written instructions and apply available guidelines to different situations.
Ability to work effectively and maintain good working relationships with supervisors, co-workers, the Court, other departments, and the public.

Responsibilities

Attend court proceedings as directed to record hearings, prepare accurate minutes, and mark and record exhibit status while ensuring exhibits and documents are safeguarded.
Prepare, process, and enter legal documents into statewide and county document management systems using State-issued codes, and schedule court hearings when necessary within mandated timelines.
Process and enter protection orders and ensure law enforcement is accurately notified.
Assist the public in person and by telephone with general directions and provide copies as needed.
Receive, process, and issue legal documents such as warrants, bonds, and summons.
Review electronic filings and decide whether to reject, route, or file them; provide experienced support on electronic filing questions from the public and other agencies.
Review, prepare, and scan documents into the imaging system; index and link them to state and county document management systems; and maintain the accuracy and integrity of permanent official record images.
Create and maintain records, and update the court database with pleas, dispositions, sentences, and motions.
Print, fax, and distribute images or documents to county and state departments and agencies while safeguarding confidential court records.
Enter and process appeals from courts of limited jurisdiction, appeals to higher courts, and changes of venue to other counties.
Complete projects such as quality control of filed documents and clerk’s dismissal, and perform other duties as assigned.