Judicial Assistant-Circuit Court -Judge Ann Melinda Craggs

The Fifth Judicial Circuit • Ocala, FL

1d

About The Position

Performs responsible administrative and secretarial duties to manage the office of Circuit Court Judge Ann Melinda Craggs. Manages the Judge’s court and professional calendar, coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. Receives, reviews, and distributes incoming mail and composes responses to routine correspondence. Serves as the Judge’s liaison, assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies.

The position involves frequent contact with judges, court and justice-system personnel, attorneys, law enforcement, witnesses, bailiffs, criminal justice and social service professionals, and the general public. Work is often sensitive and confidential, involves a large-volume caseload, and requires high standards of conduct, a strong work ethic, and independent judgment under general supervision.

Requirements

• High school diploma or GED.
• Two years of college or vocational-school education in paralegal studies, secretarial skills, computer operations, or a closely related field; additional relevant experience may substitute year for year for the recommended education.
• Four years of related experience.
• Working knowledge of trial court rules and procedures, including civil, criminal, domestic, probate, and juvenile matters.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to communicate clearly and effectively in a friendly, diplomatic, professional, and polite manner.
• Ability to handle people under stress with courtesy, tact, and patience.
• Ability to organize and coordinate schedules of individuals and groups on the court calendar.
• Self-starter with strong organizational skills and a strong desire to work in the State Courts System.
• Proficiency with standard office equipment, personal computers, word processing, Excel, electronic case filing, and case-management data-entry applications.
• Strong work ethic and ability to exercise independent judgment.

Responsibilities

• Manage the Judge’s court and professional calendar.
• Coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings.
• Receive, review, and distribute incoming mail.
• Compose responses to routine correspondence.
• Assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedures and policies.
• Coordinate with judges, court offices, justice-system professionals, and members of the public.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED