Judicial Assistant-Circuit Court for Judge Mary Hatcher

The Fifth Judicial Circuit • Bushnell, FL

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About The Position

The Judicial Assistant performs responsible administrative and secretarial duties for the office of Circuit Court Judge Mary Hatcher. The role manages the Judge’s court and professional calendar, coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. It also involves receiving, reviewing, and distributing incoming mail and composing responses to routine correspondence.

The Judicial Assistant serves as the Judge’s liaison, assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies. The role involves frequent contact with judges, court and justice-system offices and professionals, witnesses, bailiffs, and members of the public. Work is often sensitive and confidential, involves a large-volume caseload, and requires high standards of conduct, a strong work ethic, and independent judgment under general supervision.

Requirements

• High school diploma or GED.
• Two years of college or vocational school education in paralegal studies, secretarial skills, computer operations, or a closely related field; additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
• Four years of related experience.
• Working knowledge of trial court rules and procedures, including civil, criminal, domestic, probate, and juvenile matters.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to communicate clearly and effectively in a friendly, diplomatic, professional, and polite manner.
• Ability to handle individuals under stress with courtesy, tact, and patience.
• Strong organizational skills, initiative, and ability to coordinate schedules.
• Proficiency with standard office equipment, personal computers, word processing, Excel, electronic case filing, and case-management data-entry applications.
• Strong work ethic and desire to work in the State Courts System to provide high-quality services.

Responsibilities

• Manage the Judge’s court and professional calendar.
• Coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings.
• Receive, review, and distribute incoming mail.
• Compose responses to routine correspondence.
• Assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy.
• Organize and coordinate schedules of individuals and groups on the court calendar.
• Handle sensitive and confidential work with integrity.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED