Judicial Assistant-Circuit Court

The Fifth Judicial Circuit • Ocala, FL

2d

About The Position

This is responsible administrative and secretarial work managing the office of Circuit Court Judge Ann Melinda Craggs. The Judicial Assistant manages the Judge’s court and professional calendar, coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings. The role also involves receiving, reviewing, and distributing incoming mail and composing responses to routine correspondence.

The Judicial Assistant serves as the Judge’s liaison, assisting and informing litigants, attorneys, law enforcement personnel, and witnesses about court procedures and policies. The work involves frequent contact with judges, court offices, justice system professionals, and the public. Matters are often sensitive and confidential, and the position requires high standards of conduct, a strong work ethic, independent judgment, and the ability to manage a large-volume caseload under general supervision.

Requirements

• High school diploma or GED.
• Two years of college or vocational school education in paralegal studies, secretarial skills, computer operations, or a closely related field; additional relevant experience may substitute year for year for the recommended educational level.
• Four years of related experience.
• Working knowledge of trial court rules and procedures, including civil, criminal, domestic, probate, and juvenile matters.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to communicate clearly and effectively in a friendly, diplomatic, professional, and polite manner.
• Ability to treat individuals under stress with courtesy, tact, and patience.
• Ability to organize and coordinate schedules of individuals and groups on the court calendar.
• Self-starter with strong organizational skills and a strong desire to work in the State Courts System.
• Proficiency with standard office equipment, personal computers, word processing, Excel, electronic case filing, and case-management data-entry applications.
• Strong work ethic.

Responsibilities

• Manage the Judge’s court and professional calendar.
• Coordinate and schedule motions, pre-trial hearings, trials, conferences, and committee meetings.
• Receive, review, and distribute incoming mail.
• Compose responses to routine correspondence.
• Serve as the Judge’s liaison by assisting and informing litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy.
• Handle sensitive and confidential matters in accordance with high standards of conduct.
• Manage a large-volume caseload and establish work priorities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED