Jobsite Assistant

Brasfield & Gorrie, LLC•Nashville, TN

About The Position

Brasfield & Gorrie’s project team at BLANK is seeking a Jobsite Assistant to support the project team with payroll reporting, hiring paperwork, employee transfers, jobsite administration, safety and drug program requirements, project records, invoices, equipment and materials tracking, supplies, mail, and guest reception. The role also involves occasional overnight travel for training purposes. The listed duties describe the principal responsibilities but may not include every duty required from day to day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Proficient word-processing skills.
Experience with Word and Excel.
Excellent verbal and written communication skills.
Positive attitude.
Self-motivated.
Excellent personal skills.
Excellent phone skills.

Nice To Haves

Basic knowledge of payroll procedures and accounting.

Responsibilities

Prepare weekly payroll reporting in Riskcast and the E-1/J.D. Edwards Payroll System; set up, stop, and transfer living allowances.
Manage jobsite postings through iCIMS.
Process new applicants’ hiring paperwork, including E-Verify and drug testing.
Transfer employees to and from the job and assist with updating the SuccessFactors program.
Inform field employees about personnel-related changes, including benefits.
Complete electronic daily reports and track daily crew work plans in Procore.
Maintain safety and drug program requirements, including reporting accidents and maintaining the first aid kit.
Conduct random drug testing when necessary.
Maintain a clean working environment, including making coffee and taking out trash.
Type, send, and file superintendent correspondence.
Set up and maintain electronic job files.
Assist with processing invoices in OnBase.
Track rental equipment and incoming materials.
Order office supplies and assist with pricing and ordering job supplies and rental equipment.
Collect and distribute mail.
Maintain state-required postings, signage, and the job bulletin board.
Greet jobsite guests in a professional, friendly, and hospitable manner.
Use Concur for expense and travel management.
Travel overnight occasionally for training purposes.