Job Cost Administrator - GMP (35363)

CEC FACILITIES LLC•Irving, TX

7d•Onsite

About The Position

The Job Cost Administrator provides administrative and transactional support to the Job Cost Accountant and project teams, focusing on Guaranteed Maximum Price (GMP) contract billings. The role maintains accurate project documentation, assists with billing preparation, and supports timely processing of cost data, subcontractor invoices, and compliance paperwork. The position is based in an office setting and may require overtime or night and weekend shifts as needed.

Requirements

Associate’s degree in Accounting, Business Administration, or a related field, or equivalent experience.
1–3 years of administrative or accounting support experience.
Basic understanding of accounting principles and job cost structure.
Proficiency in Microsoft Excel and general office software.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Effective written and verbal communication skills.
Team-oriented mindset and willingness to support multiple stakeholders.
Ability to handle confidential financial information with discretion.
Ability to work in a team environment and take initiative when working alone.
Ability to work 8 hours a day, 40 hours per week, and overtime as required, including night or weekend shifts as needed.

Nice To Haves

Administrative or accounting support experience in construction or a job cost environment.
Familiarity with construction ERP systems such as COINS, Sage 300 CRE, Viewpoint, or Procore.

Responsibilities

Assist in preparing monthly progress billings, including compiling backup documentation and updating the Schedule of Values (SOV).
Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.
Support change order processing by collecting and organizing supporting documents.
Maintain accurate electronic and physical project files in accordance with company standards.
Monitor and track retainage, ensuring required documentation is received before payment processing.
Coordinate with Accounts Payable to support timely and accurate processing of vendor and subcontractor payments.
Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.
Provide administrative support for audit requests.
Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.
Help ensure compliance with contract requirements and internal controls.
Perform other related duties as assigned to support efficient processes, project completion, and department operations.