Job Cost Administrator - GMP

CEC FACILITIES LLC•Irving, TX

7d•Onsite

About The Position

The Job Cost Administrator provides administrative and transactional support to the Job Cost Accountant and project teams, focusing on Guaranteed Maximum Price (GMP) contract billings. The role maintains accurate project documentation, assists with billing preparation, and helps ensure timely processing of cost data, subcontractor invoices, and compliance paperwork. The position also supports audit requests and helps ensure compliance with contract requirements and internal controls. Other related duties may be assigned to support efficient processes, project completion, and smooth department operations. The position is based at CEC Corporate Headquarters in Irving, Texas. It operates in a clerical office setting and routinely uses standard office equipment, including computers, phones, photocopiers, and filing cabinets. The role requires working eight hours a day, 40 hours per week, with overtime and night or weekend shifts as needed. Travel is not required.

Requirements

Associate’s degree in Accounting, Business Administration, or a related field, or equivalent experience; the degree is preferred.
1–3 years of administrative or accounting support experience; construction or job cost experience is preferred.
Basic understanding of accounting principles and job cost structure.
Proficiency in Microsoft Excel and general office software.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Effective written and verbal communication skills.
Team-oriented mindset and willingness to support multiple stakeholders.
Ability to handle confidential financial information with discretion.
Ability to work in a team environment and take initiative to work alone.
Ability to work eight hours a day, 40 hours per week, and overtime and night or weekend shifts as needed.
Ability to perform the described office physical demands, including regularly lifting and/or moving up to 50 pounds.

Nice To Haves

Familiarity with construction ERP systems such as COINS, Sage 300 CRE, Viewpoint, or Procore.
Construction or job cost administrative or accounting support experience.

Responsibilities

Assist in preparing monthly progress billings, including compiling backup documentation and updating the Schedule of Values (SOV).
Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.
Support change order processing by collecting and organizing supporting documents.
Maintain accurate electronic and physical project files in accordance with company standards.
Monitor and track retainage, ensuring proper documentation is received before payment processing.
Coordinate with Accounts Payable to support timely and accurate processing of vendor and subcontractor payments.
Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.
Provide administrative support for audit requests.
Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.
Help ensure compliance with contract requirements and internal controls.
Perform other related duties as assigned to support efficient processes, project completion, and department operations.