IVF Coordinator

Inception Family Career•Bryn Mawr, PA

3d•Onsite

About The Position

Main Line Fertility is seeking an experienced IVF Coordinator - either a Licensed Practical Nurse or Certified/Registered Medical Assistant for a full-time position on our team of professional clinicians. The ideal candidate will educate, treat, inform and prepare patients for their appointment. Candidates for this role should be excellent communicators who excel at developing and maintaining patient relationships, working well on a collaborative team and delivering the very best in compassionate, patient care.

Requirements

Licensed Practical Nurse, with a current license valid in Pennsylvania or Certified or Registered Medical Assistant
High school diploma or GED, required
Phlebotomy experience required
Minimum of 2 years of healthcare experience required
Strong keyboarding skills and experience with electronic medical records
Knowledge of HIPAA regulations is essential

Nice To Haves

Phlebotomy certification preferred
Experience in Women’s Health or Fertility preferred

Responsibilities

Serve as the primary point of contact for assigned fertility patients, providing compassionate guidance, education, and emotional support throughout their IVF treatment journey.
Coordinate individualized treatment cycles by scheduling appointments, monitoring timelines, and ensuring all required laboratory work, imaging, and procedures are completed according to physician protocols.
Educate patients on fertility medications, injection techniques, treatment instructions, and cycle expectations while reinforcing physician recommendations and answering routine clinical questions within scope of practice.
Collaborate closely with physicians, nurses, embryologists, and administrative staff to ensure seamless communication, continuity of care, and an exceptional patient experience.
Maintain accurate and timely documentation in the electronic medical record (EMR), including patient communications, treatment plans, laboratory results, medication updates, and clinical instructions.
Monitor patient progress throughout treatment, proactively follow up on test results, coordinate medication refills and authorizations, and promptly communicate important updates to the clinical team.
Promote a welcoming, respectful, and patient-centered environment by demonstrating empathy, professionalism, confidentiality, and a commitment to delivering high-quality reproductive healthcare.

Benefits

Medical, dental, and vision plans
Complimentary basic life insurance
Employee Assistance Program
Long-term disability insurance
FREE employee only healthcare coverage option
Comprehensive fertility benefits
Adoption assistance
Surrogacy support
Generous maternity, paternity, and partner leave
18 days of PTO annually
11 paid holidays
One floating holiday
401(k) plan, featuring a competitive company match and full vesting after just 2 years
Company-funded Lifestyle Spending Account
Health Savings Account (HSA) with regular employer contributions
Employee Referral Program
Continuing education reimbursement
Dedicated time off for professional development
Premium Calm Health app subscription
Access to emotional well-being and work-life resources through Employee Assistance Program (EAP) with SupportLinc
Accident, Critical Illness, Hospital Indemnity, and Pet Insurance coverage options