IT Project Manager | Schulte Hospitality Group

Schulte Companies•Louisville, KY

About The Position

Schulte Hospitality Group is hiring an energetic, experienced, hands-on Project Manager to provide project management and PMO support for the company’s technology transformation. The initial focus is a multi-system implementation program centered on Microsoft Dynamics 365 Business Central. The role owns the integrated project plan, coordinates internal teams and implementation partners, drives accountability for deliverables, and manages dependencies, risks, decisions, and rollout readiness across a large, multi-property portfolio. The position also supports other major technology, accounting, and finance initiatives as priorities evolve. The Project Manager is accountable for disciplined execution and transparent reporting. Accounting policy, technical architecture, and final investment and go-live decisions remain with the relevant functional leaders and executive sponsors. The role coordinates project scope, schedules, resources, budgets, vendors, testing, change management, rollout readiness, and transition to ongoing support. Schulte Hospitality Group is a third-party hospitality management company operating more than 200 locations across 38 states and 3 countries. The company describes its workplace as inclusive, employee-focused, flexible, and invested in employee development and career growth.

Requirements

Bachelor’s degree in Business, Accounting, Finance, Information Systems, or a related field, or equivalent relevant experience.
At least 5 years of progressive project or program management experience, including ownership of complex ERP or financial systems implementations through go-live and stabilization.
Experience managing multiple workstreams, third-party implementation partners, scope changes, budgets, and executive governance.
Proficiency with project planning and collaboration tools such as Microsoft Project/Planner, Asana, or Smartsheet.
Strong Excel, Teams, SharePoint, Word, and presentation skills.
Strong command of integrated scheduling, critical-path analysis, dependency management, RAID logs, change control, and readiness tracking.
Working understanding of financial processes, including general ledger, accounts payable, treasury, close, reconciliations, fixed assets, and financial reporting.
Ability to coordinate requirements, data mapping and conversion, integration testing, UAT, defect resolution, and cutover activities with business and technical owners.
Ability to develop clear dashboards, cost tracking, decision papers, and executive-ready status reports.
Ability to manage multiple projects, prioritize effectively, coordinate resources, communicate clearly with varied audiences, and work cooperatively across internal teams and external partners.

Nice To Haves

Experience with Microsoft Dynamics 365 Business Central or a comparable ERP.
Accounting and Finance transformation experience.
Experience with multi-entity or multi-property operations.
Hospitality experience.
PMP or comparable project management certification.
Familiarity with GAAP and USALI concepts.

Responsibilities

Own and maintain an integrated program plan covering scope, milestones, deliverables, accountable owners, resource needs, dependencies, and phased property and entity rollouts.
Manage the critical path and update schedules as vendor timelines, design decisions, and readiness change, distinguishing planning assumptions from confirmed commitments.
Coordinate project capacity with month-end close, budget season, year-end reporting, and other operational commitments; surface conflicts and recommend sequencing or resource adjustments.
Establish project governance, working-session agendas, action tracking, decision logs, and document repositories, and drive follow-through.
Coordinate Business Central and related workstreams, including Ottimate, ProfitSword, Workiva, banking automation, payroll integrations, procurement interfaces, and balance sheet reconciliation tools, as applicable to approved scope.
Maintain a cross-system dependency and integration inventory covering chart-of-accounts and dimension mapping, data conversion, reporting, approvals, and cutover requirements.
Coordinate independent solution validation and partner handoffs, and track decisions about components to retain, remediate, or redesign.
Partner with Accounting, Finance, Treasury, IT, Operations, and subject matter experts to coordinate requirements and deliverables for core accounting, Fixed Assets, Project/CapEx, reporting, and applicable UK and non-hotel entity needs.
Track implementation-partner and vendor commitments against approved statements of work, requirements, gap inventories, acceptance criteria, and delivery dates.
Coordinate scoping, proposals, estimates, and change requests; document schedule, cost, and resource impacts and obtain required approvals before changes are implemented.
Track approved budgets, actual project spend, outstanding commitments, and estimated cost to complete; flag variances and support leadership decisions.
Escalate missed commitments, unresolved scope questions, and handoff gaps with clear owners, recovery actions, and decision requests.
Coordinate integration testing, user acceptance testing, parallel testing where required, defect tracking, retesting, and documented functional-owner sign-offs.
Manage readiness checklists for design, data, integrations, reporting, security and approvals, process documentation, training, and support; prepare evidence-based go/no-go recommendations for leadership.
Coordinate subject matter expert and super-user preparation, training schedules, SOP and month-end checklist completion, and stakeholder communications with functional owners.
Manage wave-level cutover plans, contingency arrangements, hypercare coverage, issue triage, and transition to steady-state support; capture and apply lessons learned to subsequent waves.
Maintain an active risk, assumption, issue, and dependency (RAID) log with mitigation plans, accountable owners, and escalation triggers.
Provide executive and steering-committee updates on progress, critical-path changes, readiness, costs, unresolved decisions, and required actions.
Escalate material blockers and present practical options and tradeoffs while protecting financial reporting quality and operational controls.
Provide project management support for other initiatives assigned by Accounting and Finance leadership, including process standardization, shared-services development, close and reconciliation improvements, reporting enhancements, automation, and portfolio transitions.
Define project charters, scope, success measures, milestones, governance, and handoff requirements with sponsors and functional owners.
Coordinate cross-functional execution and adoption; track agreed benefits and completion criteria and ensure ownership transfers to the ongoing operating team.

Benefits

Daily Pay, allowing associates to get paid today for work today.
Free telemedicine and virtual mental health care access for all associates starting day one.
Multiple health insurance options.
Life insurance options.
401(k) plan with company match for eligible associates.
Paid parental leave.
Paid time off for eligible associates in accordance with company policy.
Holiday pay.
Pet insurance.
Employee Assistance Program.
Schulte Savings Marketplace discounts on event tickets, electronics, gym memberships, and more.
Flexible work environment and career-growth opportunities.