IT Procurement Specialist

Los Angeles Regional Food Bank•Los Angeles, CA

17h

About The Position

The IT Procurement Specialist supports the Information Technology department by coordinating the procurement of hardware, software, applications, subscriptions, and technology-related services. The role manages purchasing activities, vendor coordination, procurement records, and technology lifecycle information, while supporting budget tracking, expense reporting, invoices, forecasting, and other administrative and operational work. The position collaborates with internal staff and external vendors to help ensure technology purchases are timely, cost-effective, and efficient. The role coordinates purchasing requests, approvals, purchase orders, quotes, renewals, and vendor documentation; tracks IT expenditures and budgets; prepares reports and supports financial planning; and maintains hardware and software lifecycle records. It also provides broader departmental support through project coordination, documentation, process improvement, and collaboration on operational priorities. Responsibilities may change based on business needs, and additional duties or projects may be assigned by department leadership. The Los Angeles Regional Food Bank works to mobilize resources to fight hunger in its community. Its stated values include respect, stewardship and accountability, collaboration, urgency, service, integrity, and diversity. The organization describes itself as an equal opportunity employer and encourages applicants from underrepresented groups.

Requirements

Associate’s degree or equivalent in Business Administration, Information Technology, or equivalent work experience with a strong procurement, accounting, reporting, and administrative background.
Strong negotiation, critical-thinking, problem-solving, and cross-functional communication abilities.
Familiarity with software licensing, subscriptions, service agreements, and renewal management.
Proficiency with Microsoft Office, including Excel, Word, and PowerPoint, and Google Suite, including Calendar, Docs, Sheets, and Slides.
Accurate, honest, supportive, and timely communication with external stakeholders and department and interdepartmental team members.
Strong planning, organizing, time-management, and interpersonal skills.
Passion for the Food Bank’s mission and commitment to organizational values, including collaboration, inclusion, diversity, equity, accessibility, respect, service, and stewardship and accountability.
Ability to undergo a criminal background check as part of pre-employment screening.

Nice To Haves

Three to four years of direct experience in IT purchasing, vendor management, or strategic sourcing.
Experience assisting with departmental budgets, forecasting, or financial reporting.
Experience using procurement, inventory management, or project tracking systems.
Experience working in a nonprofit organization or another budget-conscious environment.

Responsibilities

Coordinate timely, cost-effective procurement of IT hardware, software, applications, subscriptions, and technology-related services, including new purchases and renewals.
Obtain and evaluate vendor quotes, pricing proposals, agreements, terms and conditions, and supporting documentation.
Facilitate purchasing requests, approvals, and purchase orders in accordance with organizational policies and budget requirements.
Assist in evaluating technology solutions based on cost, functionality, security requirements, and organizational needs.
Coordinate with IT staff and internal stakeholders to align purchasing requirements, timelines, and priorities.
Monitor upcoming renewals, licensing agreements, and purchasing deadlines.
Coordinate vendor onboarding and maintain required vendor documentation.
Maintain organized procurement records, including vendor agreements, quotes, security assessments, invoices, and purchase orders.
Communicate with vendors about pricing, order status, renewals, and purchasing requirements; assist with purchasing and service-related concerns.
Review invoices and coordinate approvals to support timely and accurate vendor payments.
Track IT expenditures and maintain purchasing and expense records for budgets, reporting, and financial accountability.
Support budget forecasting by reviewing purchasing trends, renewals, anticipated technology needs, and planned projects.
Monitor expenditures against approved budgets and identify discrepancies or changes in projected spending.
Prepare recurring and ad hoc reports on purchasing, vendor expenses, renewals, and budget utilization.
Collaborate with IT leadership and other departments on expense tracking, financial documentation, and budget reporting.
Track hardware and software through acquisition, implementation, maintenance, renewal, replacement, and retirement.
Maintain lifecycle and purchasing records to support equipment replacement planning and annual budget development.
Identify upcoming equipment replacement needs, software renewals, and service requirements with IT team members.
Provide administrative and operational support to the IT department, including reporting, project tracking, documentation, and coordination of technology initiatives.
Maintain departmental records, processes, and reporting tools.
Collaborate on projects and operational priorities and support operational continuity during periods of reduced procurement activity.
Identify and recommend improvements to purchasing workflows, reporting accuracy, documentation, and departmental processes.
Communicate professionally with staff and leaders across departments to coordinate work and resolve operational needs.
Perform additional duties and projects assigned by department leadership.

Benefits

Medical insurance, including employee HMO coverage available for as little as $10 per biweekly paycheck and access to Nonstop Health funds.
Dental insurance, with employee HMO coverage available at no cost.
Vision insurance with allowances for examinations and materials.
Flexible Spending Accounts.
Employer-paid life insurance and long-term disability.
Optional long-term care insurance.
403(b) retirement savings plan with employer match.
Employee Assistance Program with expanded mental health support.
Employee recognition programs.
Growth and career development support for professional certifications and additional training resources.
Two weeks of vacation annually for the first three years.
Nine paid holidays, eligible upon date of hire.
Sick leave time.