IT Procurement Specialist

University of Mississippi•University, MS

About The Position

The IT Procurement Specialist manages procurement of supplies, materials, equipment, software, and services for the University of Mississippi. The role ensures purchases comply with University and State of Mississippi purchasing policies, procedures, and contract requirements. The specialist supports daily IT operations by coordinating purchases and ensuring the department receives the equipment, supplies, and services it needs. The position researches purchasing options, obtains and compares vendor quotes, coordinates bids, prepares purchasing requests in SAP, administers contracts, and tracks renewals. It maintains purchasing and financial records, monitors purchasing card activity, verifies invoices, and tracks expenditures and project billing to support accurate cost allocation and recovery. The specialist also maintains stockroom inventories and equipment location records and coordinates property documentation with the University Procurement Office. Working with IT staff, campus departments, vendors, Procurement, and other University offices, the specialist identifies needs, provides purchasing guidance, resolves order and delivery issues, and helps ensure timely delivery of products and services. The role uses University purchasing, financial management, and inventory systems and maintains complete, organized records for reporting and review. An equivalent combination of related experience and education may be considered, with substitutions assessed on a 1:1 basis.

Requirements

Bachelor's degree required.
Three years of relevant experience required.
An equivalent combination of related experience and education may be considered, with substitutions assessed on a 1:1 basis.

Responsibilities

Review purchasing requests for complete specifications, account information, and required approvals.
Obtain and compare vendor quotes, prepare purchasing requests in SAP, and coordinate bid and contract documentation with Procurement.
Track orders through delivery, provide status updates, and resolve backorders, returns, and shipment issues.
Verify invoices against purchase orders and receiving records and resolve discrepancies.
Monitor contract and service renewal deadlines and coordinate renewals before expiration.
Maintain stockroom inventory and equipment location records, reorder supplies, and coordinate property documentation.
Track billing to support accurate cost allocation and recovery.
Provide purchasing guidance to staff and maintain complete, organized records for reporting and review.
Support purchases of IT equipment, software, network infrastructure, supplies, and services.
Work with IT staff, campus departments, vendors, Procurement, and other University offices.
Use University purchasing, financial management, and inventory systems to process requests and maintain records.
Apply University and State of Mississippi purchasing requirements to daily purchasing activities.
Manage multiple purchasing requests and renewal deadlines while providing timely updates.