IT Procurement Specialist

Los Angeles Regional Food Bank•Vernon, CA

1d•$26 - $30

About The Position

The IT Procurement Specialist supports the Information Technology department by coordinating the procurement of hardware, software, applications, subscriptions, and technology-related services. The role handles purchasing activities, maintains procurement and technology lifecycle records, coordinates vendor relationships, and supports technology purchasing decisions and renewals. The position also assists with budget tracking, expense reporting, invoices, forecasting, and other administrative and operational work. It collaborates with internal staff and external vendors to support timely, cost-effective, and efficient technology purchasing and departmental operations.

Requirements

Associate’s degree or equivalent in Business Administration, Information Technology, or equivalent work experience with strong procurement, accounting, reporting, and administrative backgrounds.
Solid negotiation, critical-thinking, problem-solving, and cross-functional communication abilities.
Familiarity with software licensing, subscriptions, service agreements, and renewal management.
Experience assisting with departmental budgets, forecasting, or financial reporting.
Experience using procurement, inventory management, or project tracking systems.
Proficiency with Microsoft Office, including Excel, Word, and PowerPoint, and Google Suite, including Calendar, Docs, Sheets, and Slides.
Strong planning, organizing, time-management, and interpersonal skills; communicate accurately, honestly, supportively, and in a timely manner with external stakeholders and internal teams.
Passion for the Food Bank’s mission and commitment to its values, including collaboration, inclusion, diversity, equity, accessibility, respect, service, stewardship, and accountability.

Nice To Haves

Three to four years of direct experience in IT purchasing, vendor management, or strategic sourcing (listed as preferred experience).
Experience working in a nonprofit organization or another budget-conscious environment.

Responsibilities

Coordinate timely, cost-effective procurement of IT hardware, software, applications, subscriptions, services, purchases, and renewals.
Obtain and evaluate vendor quotes, pricing proposals, agreements, terms and conditions, and supporting documents.
Facilitate purchasing requests, approvals, and purchase orders in accordance with organizational policies and budget requirements.
Assist with evaluating and selecting technology solutions based on cost, functionality, security requirements, and organizational needs.
Coordinate with IT staff and internal stakeholders on purchasing requirements, timelines, and priorities.
Monitor renewals, licensing agreements, and purchasing deadlines.
Coordinate vendor onboarding and maintain required documentation.
Maintain organized procurement records, including agreements, quotes, security assessments, invoices, and purchase orders.
Communicate with vendors about pricing, order status, renewals, and purchasing requirements; assist with purchasing and service-related concerns.
Review invoices and coordinate approvals to support timely vendor payments.
Track IT expenditures and maintain purchasing records and expense reports.
Support budget forecasting by reviewing purchasing trends, renewals, anticipated technology needs, and planned projects.
Monitor expenditures against approved budgets, identify potential discrepancies or changes in projected spending, and prepare recurring and ad hoc reports on purchasing, vendor expenses, renewals, and budget utilization.
Collaborate with IT leadership and other departments on expense tracking, financial documentation, and budget reporting.
Track hardware and software through acquisition, implementation, maintenance, renewal, replacement, and retirement; maintain lifecycle records and support replacement planning and annual budgeting.
Work with IT team members to identify upcoming equipment replacement needs, software renewals, and service requirements, and maintain visibility into current and anticipated technology costs.
Provide administrative and operational support, including departmental reporting, project tracking, documentation, and coordination of technology initiatives.
Maintain departmental records, processes, and reporting tools; collaborate on projects and operational priorities and support continuity during periods of reduced procurement activity.
Identify and recommend improvements to purchasing workflows, reporting, documentation, and departmental processes.
Communicate professionally and productively with staff and leaders across departments.
Perform additional duties and projects assigned by department leadership as organizational needs change.

Benefits

Employee HMO medical coverage for as little as $10 per bi-weekly paycheck and access to Nonstop Health funds.
Employee HMO dental coverage available at no cost.
Vision insurance with allowances for examinations and materials.
Flexible Spending Accounts.
Employer-paid life insurance and long-term disability.
Optional long-term care insurance.
403(b) retirement savings plan with employer match.
Employee Assistance Program with expanded mental health support.
Employee recognition programs.
Professional certification and additional training support for growth and career development.
Two weeks of vacation annually for the first three years.
Nine paid holidays, eligible upon date of hire.
Sick leave.