IP Practice Group Support Assistant

Morgan Lewis • Columbia, DC

3d • Hybrid

About The Position

Morgan, Lewis & Bockius LLP is seeking an IPPG Support Assistant to join its Intellectual Property Patent Support Unit (PATSU). The role provides a broad range of administrative and financial services to the IP-Patent Support Services group in an environment that emphasizes superior client service. The position reports to the Senior Manager of Patent Support Services and is based in Washington, D.C., with a hybrid in-office and remote schedule. Flexibility with overtime is required.

Requirements

• High school diploma.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Self-starter with strong planning, organizational, and project management skills.
• Strong problem-solving skills, including the ability to define problems, collect data, establish facts, and draw conclusions.
• Ability to adapt to change and balance competing demands.
• Team-oriented attitude.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word; Adobe Acrobat; and iManage.
• Flexibility with overtime is required.

Nice To Haves

• 1–3 years of internship or professional experience preferred; professional services industry experience is a plus, or an equivalent combination of education and experience.
• Experience with 3E, Chrome River, CPI, and Patent Center.

Responsibilities

• Process and review U.S. Patent Office fees related to deposit accounts and credit card fees.
• Process and review the World Intellectual Property Organization (WIPO) deposit account.
• Generate reimbursements for various deposit accounts.
• Process vendor invoices.
• Create, organize, and maintain files, including sending files to storage, filing documents into folders, and digitizing folders.
• Assist with the file transfer process to different counsel.
• Assist Practice Group leaders with requests for information about billing history, conflicts and new business intake, billing fee schedules, non-billable numbers, expense forms, management approvals, and financial information from the Elite system.
• Provide administrative support to projects and departmental teams, including printing and scanning projects and special firm or practice group assignments.
• Perform other duties as assigned.

Benefits

• Medical coverage with a variety of plans
• Health care and dependent care reimbursement accounts
• Domestic partner coverage
• Parental leave
• Vacation and holiday leave
• Life and accident insurance
• Income protection, including sick leave, salary continuation, and long-term disability
• 401(k) eligibility
• Paid time off benefits, including vacation and sick time

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED