Practice Group Assistant

Venable•Baltimore, MD

11d

About The Position

Venable is seeking a Practice Group Assistant to provide professional and administrative support and assist with assignment and project coordination for the Product Liability & Mass Torts Practice Group. The role supports attorneys and legal staff with database management, document preparation and review, travel arrangements, expense processing, attorney time entries, pre-bill review, and client invoicing. The position requires strong organizational, communication, proofreading, technology, and accounting-data skills, as well as the ability to manage competing priorities and deadlines in a fast-paced environment.

Requirements

At least one year of related experience.
Ability to prioritize work and manage workflow.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong attention to detail, grammar, and punctuation, and ability to present ideas and findings visually.
Highly organized; able to work independently with general supervision and meet routine and unanticipated deadlines.
Ability to prioritize workload and shift priorities routinely.
Ability to work in a fast-paced environment while coordinating multiple competing tasks and demands.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Strong oral and written communication skills for communicating with internal and external parties, including through email.
Ability to process firm accounting data related to invoice processing and client billing.
Ability to assist with or manage heavy document production.
Ability to learn new tasks and technologies in a fast-paced environment.
Familiarity with electronic document formatting and storage, including databases, burning documents to CD, and flash-drive storage.

Responsibilities

Manage multiple databases in support of the practice group and its clients.
Prepare correspondence, legal documents, forms, and presentations using intermediate to advanced word-processing and technology skills.
Proofread and edit documents for grammatical and typographical errors, and review client-related documentation in detail, including required signatures.
Coordinate travel arrangements for legal staff and forward billing and expense information to the Accounting Department.
Assist with processing Professional Activity Expense forms, expenses, and reimbursements.
Assist Legal Administrative Assistants with attorney time entries, review pre-bills, and process client invoices.
Assist with or manage heavy document production.
Coordinate multiple competing tasks and shift priorities as needed.