IP Docket Specialist
About The Position
Polsinelli is hiring an experienced IP Docket Specialist. This position is available in any city where the Firm has an office. The specialist maintains knowledge of intellectual property rules and procedures for domestic and international patent and trademark prosecution, manages docketing for assigned client portfolios, and helps ensure accurate deadline tracking. The role also involves retrieving and verifying application information, preparing reports, supporting patent and trademark transfers, and assisting with patent office formalities. The specialist must manage multiple priorities and deadlines, attend closely to details, and use technology to work efficiently.
Requirements
- At least 5 years of IP docketing experience within a law firm environment.
- Prior experience managing high-volume client portfolios.
- High school diploma or equivalent.
- Ability to analyze patent and trademark documents and communications to identify, generate, and update deadlines across domestic and international prosecution phases.
- Working knowledge of USPTO, PCT, and international rules and procedures for patent and trademark prosecution, cancellation, and opposition proceedings.
- Ability to analyze and interpret IP rules, including the Code of Federal Regulations (CFR) and Manual of Patent Examining Procedure (MPEP).
- Proficiency in understanding and managing IP dockets and statutory and filing deadlines.
- Working knowledge and experience with IP docketing procedures and software for global patent and trademark portfolios.
- Exceptional attention to detail and strong organizational and prioritization skills.
- Professional verbal and written communication skills and strong interpersonal skills.
- Proficiency in CPi and Microsoft Word, Excel, and Outlook.
Nice To Haves
- Experience with CPi docketing software.
- College degree.
Responsibilities
- Maintain knowledge of USPTO, PCT, and international rules and procedures for patent and trademark prosecution, and stay current on department best practices and guidelines.
- Manage IP docketing for assigned client portfolios, including accurate deadline management in docketing software and distributing official patent and trademark communications when needed.
- Navigate U.S. and international patent and trademark databases to obtain or verify application details and retrieve documents.
- Generate and edit reports from IP docketing software and assist with client portfolio reports on IP matter status and deadlines.
- Assist with inbound and outbound patent and trademark transfers, including generating reports, verifying portfolio details, and assisting with patent office formalities such as changes of correspondence and powers of attorney.
- Set priorities effectively, meet deadlines, and manage multiple projects.
- Pay close attention to details such as inventor names, dates, titles, and ownership.
- Use critical thinking and available technology to work efficiently and improve processes.
- Perform other duties as assigned.
Benefits
- Paid time off
- Sick time off
- Referral program
- Medical insurance and benefits
- Dental insurance
- Vision insurance
- Life insurance
- AD&D insurance
- Identity theft insurance
- Long-term disability benefits
- Short-term disability benefits
- Parking/transit reimbursement, varying by location
- 401(k) benefits
- Employee assistance benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
