Docket Specialist (Temp to Perm)

Finnegan•Washington, DC

2d•Hybrid

About The Position

Finnegan is an intellectual property law firm that provides services globally and emphasizes relationships with clients and colleagues. The Docket Specialist updates the firm’s docket databases promptly and distributes docket information to appropriate individuals and departments. The role is based in the Washington, DC office and requires a hybrid/onsite work schedule. This is a temp-to-perm position.

Requirements

Associate degree.
Two to four years of relevant experience.
Knowledge of U.S. and foreign patent, trademark, and litigation rules and regulations.
Strong written and oral communication skills.
Strong data-entry and word-processing skills.
Ability to process computer data and format and generate reports.
Ability to meet deadlines and manage a diverse workload in a fast-paced environment.
Ability to work individually or as part of a team.
Professional manner when dealing with firm professional and support staff.

Responsibilities

Update the firm’s docket databases using information from daily PTO mail, PTO and other filings, correspondence, and other sources, and distribute it to the Regional Desk or Records Department as appropriate.
Remain current on PTO rules and regulations and those of international intellectual property offices.
Clear the firm’s daily docket by communicating with attorneys, secretaries, and legal assistants about final deadlines that must be satisfied.
Obtain input from attorneys, legal assistants, and others to verify docket contents or resolve discrepancies.
Receive and docket incoming faxes and distribute them promptly to those assigned to the matter docket.
Docket and distribute faxes on occasional holidays.
Respond promptly and professionally to inquiries and requests for statistics or reports received through the department phone line, department address books, or other sources.
Maintain a reference manual covering PTO rules and regulations and docket system protocols.
Use the firm’s docketing system to input and manage patent, trademark, and litigation matter data accurately and thoroughly.
Apply U.S. and international patent, trademark, and court rules and firm procedures to identify and assess docketing action types and due dates and ensure docketed items are addressed and cleared.
Identify discrepancies or problems with PTO correspondence, filings, or other sources and seek appropriate resolution.
Communicate promptly and accurately with attorneys, legal assistants, and secretaries about docket matters and due dates.
Use the fax server system to identify, docket, and route incoming faxes accurately.
Refer issues to firm leadership as necessary.
Perform other duties as assigned.