Docket Specialist (Temp to Perm)

Finnegan•Washington, DC

1d•$85,000 - $105,000•Hybrid

About The Position

The Docket Specialist updates the firm’s docket databases in a timely manner and distributes information to the appropriate individuals and departments. The role uses knowledge of the firm’s docketing system and U.S. and international patent, trademark, and court rules to identify docketing actions and due dates, ensure records are accurate and thorough, and confirm that docketed items are addressed and cleared. The position is based in Finnegan’s Washington, DC office and requires a hybrid/onsite work schedule. It is described as temp to perm. The base pay range is $43.59–$53.85 per hour, roughly equivalent to $85,000–$105,000 annually. Pay offered depends on skills, qualifications, experience, location, and internal equity. A full range of medical, financial, and/or other benefits dependent on the position will also be offered.

Requirements

Associate degree and 2–4 years of relevant experience.
Knowledge of patent, trademark, and litigation rules and regulations for the U.S. and foreign countries.
Strong written and oral communication skills.
Strong data entry and word processing skills.
Ability to process computer data and format and generate reports.
Ability to meet deadlines and manage a diverse workload in a fast-paced environment.
Ability to work individually or as part of a team.
Professional manner when dealing with firm professional and support staff.

Responsibilities

Update the firm’s docket databases using information from daily PTO mail, PTO and other filings, correspondence, and other sources, and distribute it to the appropriate departments.
Remain current on PTO rules and regulations and those of international intellectual property offices.
Clear the firm’s daily docket by communicating with attorneys, secretaries, and legal assistants about final deadlines that must be satisfied.
Obtain input from attorneys, legal assistants, and others to verify docket contents or resolve discrepancies.
Receive and docket incoming faxes and distribute them to everyone assigned to the matter in a timely manner.
Docket and distribute faxes on occasional holidays.
Respond in a timely and professional manner to inquiries and requests for statistics or reports received through the department phone line, address books, or other sources.
Maintain a reference manual covering PTO rules and regulations and docket system protocols.
Use the firm’s docketing system to input and manage data for patent, trademark, and litigation matters, ensuring accuracy and thoroughness.
Use knowledge of U.S. and international patent, trademark, and court rules and firm procedures to identify and assess docketing action types and due dates, and ensure docketed items are addressed and cleared.
Identify discrepancies or problems with PTO correspondence, filings, or other sources and seek appropriate resolution.
Communicate accurately and promptly with attorneys, legal assistants, and secretaries regarding docket matters and due dates.
Use the fax server system to identify, docket, and route incoming faxes accurately.
Refer issues to firm leadership as necessary.
Perform other duties as assigned.