Docket Specialist (4-6+)
About The Position
O'Hagan Meyer is seeking a full-time Docket Specialist for its Los Angeles office. The specialist handles litigation calendaring, deadline tracking, and docket maintenance across multiple jurisdictions, provides regular reports on response dates, and completes project and research assignments. The role requires independently analyzing pleadings and court orders, researching applicable procedural rules, managing high-volume and expedited requests, and helping ensure docket entries and case records are accurate. The specialist also serves as a resource for attorneys and legal staff, reviews junior staff's work, supports training and process improvements, and may help test and implement docketing software or system enhancements. The position begins in person and may transition to a hybrid schedule of three days per week after three months, depending on progress. Some overtime may be possible.
Requirements
- 4–6 years of docketing experience and a background in docketing or litigation support and administration.
- Very strong understanding of the litigation process and federal, state, and local court rules and procedures.
- Professional written, verbal, and interpersonal communication skills.
- Ability to follow procedures and ask questions when unsure.
- Excellent computer skills, including knowledge of Adobe Acrobat, MS Excel, and MS Office, including Outlook.
- Exceptional attention to detail, organizational skills, and time management.
- Ability to work independently and as part of a team.
Nice To Haves
- Paralegal certificate or other legal education.
- Experience with CourtAlert or other docketing programs.
Responsibilities
- Perform litigation docketing for state, federal, appellate, bankruptcy, and administrative matters.
- Analyze pleadings independently and determine applicable deadlines.
- Calculate deadlines involving multiple service methods, continuances, stipulations, and jurisdiction-specific rules.
- Review and interpret court orders to determine calendaring deadlines and their impact.
- Monitor court queues for updates requiring immediate action.
- Research procedural rules, statutes, and local court rules when deadlines are unclear.
- Manage high-volume docket requests while maintaining exceptional accuracy.
- Review docket entries created by junior staff for quality and correct calendaring discrepancies.
- Serve as a subject matter expert for attorneys and legal staff and provide guidance on court rules and procedural deadlines.
- Coordinate with attorneys, legal assistants, paralegals, and litigation teams about procedural issues.
- Handle expedited and high-priority docket requests.
- Process complex case transfers, consolidations, removals, remands, appeals, and related proceedings.
- Maintain accurate case records and docket history.
- Assist with training and mentoring Docket Clerks.
- Participate in testing and implementation of docketing software and system enhancements.
- Help update departmental procedures and training materials.
- Participate in department projects, workflow improvements, and quality initiatives.
- Cross-train to support multiple jurisdictions and offices.
- Stay current on rule changes affecting litigation deadlines.
- Prepare reports and deadline summaries.
Benefits
- Health care plan, including medical, dental, and vision.
- 401(k) retirement plan.
- Life insurance, including basic, voluntary, and AD&D coverage.
- Paid time off, including vacation, sick leave, and company holidays.
- Family leave, including maternity and paternity leave.
- Short-term and long-term disability.
- Training and development.
- Wellness resources.
- Commuter benefits.
- Competitive compensation and benefits package.
- Opportunities for professional growth and skill development.
- Collaborative and supportive team environment.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
