Docket Support Specialist

Montgomery County•14 West Fourth St, OH

About The Position

The Docket Support Specialist serves in the Case Management Department and reports to the Docket Support Supervisor. The role manages criminal cases and performs related administrative duties, including coordinating docket activities, maintaining case information, and preparing reports. The position also supports the appointed counsel program for indigent defendants and arranges interpreters for criminal and civil cases as needed. The position requires an appropriate combination of formal education, additional training or courses, and work experience; the description does not prescribe one exact combination. The role has no supervisory responsibilities. A valid Ohio motor vehicle operator’s license is preferred for job-related functions, and private insurance is required if a private vehicle is used for those functions.

Requirements

Knowledge of general office practices and procedures, court system processes and procedures, case management processes and procedures, grammar and sentence structure, spelling, and punctuation.
Ability to understand and apply work processes and procedures, establish work priorities, answer routine inquiries from officials and the general public, and resolve complaints calmly.
Skill in analyzing information against established standards; operating a computer and general office equipment; using spreadsheets, word processing, and other job software; and general typing.
Maintain technical expertise, attention to detail, and good organizational skills; work independently and cooperatively; listen actively; communicate clearly; behave professionally; uphold court policies and procedures; protect confidential and privileged information; and represent the court honestly and with integrity.
An appropriate combination of formal education, additional training and courses, and work experience.
A valid Ohio motor vehicle operator’s license is preferred for job-related essential functions.
Private insurance is required if a private vehicle is used for job-related functions.

Nice To Haves

A bachelor’s degree in public administration, business administration, criminal justice, or a related field.
An associate’s degree in public administration, business administration, criminal justice, or a related field and two years of work experience.
A valid Ohio motor vehicle operator’s license.

Responsibilities

Coordinate and manage criminal cases in compliance with the court’s criminal case management plan and docket procedures.
Coordinate, prepare, and distribute docket schedules; attend docket call and record information; complete after-docket activities and paperwork.
Direct clients to appropriate offices to complete referred reports and evaluations.
Enter data in the case management system.
Research case status and maintain contact with other court departments.
Prepare monthly case management and statistical reports for submission to the Ohio Supreme Court.
Complete activities for the appointed counsel program for indigent defendants and schedule interpreters for criminal and civil cases as needed.
Complete activities involved with the arraignment docket and related after-docket activities and paperwork.
Obtain and maintain Practitioner Certification through the Law Enforcement Automated Data System (LEADS).
Participate in training opportunities, court activities, projects, and committees as requested or required.
Complete other duties and responsibilities as required.