Invoicing Specialists

Brenntag • Houston, TX

18h • Onsite

About The Position

This role compiles data from bill of ladings and supporting documents to verify the accuracy of billing data and to ensure the receipt of items ordered. The specialist uses a calculator and computer to compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.

Requirements

• Ability to complete assigned tasks on time under multitasking situations.
• A flexible attitude, excellent time management, and proven organization skills with the ability to prioritize.
• Possessing the trait of being organized or following a systematic method of performing a task.
• Ability to find a solution for or to deal proactively with work-related problems.
• Ability to pay attention to the minute details of a project or task.
• Ability to adapt to change in the workplace.
• High School Graduate or General Education Degree (GED): Required.
• 1 plus years of experience preferred.
• High level of proficiency in Microsoft Excel and Word.

Responsibilities

• Organize, separate and prepare paperwork for invoicing.
• Audit quantities, products, pricing and invoice accurately.
• Sort and Mail invoices.
• Communicate with customers with issues that may arise.
• Provide POD’s when requested.
• Communicate with Customer Service and Management with questions on pricing.
• Communicate with Dispatch when missing paperwork or incomplete paperwork received.
• Provide support to other locations/departments using specific job experience knowledge.
• Responsible for verifying that other locations/departments have turned in the appropriate paperwork.
• Must be flexible so that support can be provided to other locations/departments as absences arise and duties are transferred.
• Must be able to share responsibilities between other individuals in department so that reports may be completed monthly.
• Other duties may be assigned to meet business needs.
• Portal Submissions Invoice Portal Submissions (customer invoicing) then update BBJ with portal submission date - Daily.
• Responsible for verifying we have the appropriate paperwork for submission.
• Credit Card Customer Reviews to sign up for email distribution-this will require printed invoices on sight to be reviewed.
• Shares lock box responsibility – 1 x week.
• Scans Marine mail 1 x week.
• Back up to Specialty Invoicing.
• Back up DEF Invoicing.

Benefits

• Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
• Paid parental leave
• Education assistance program
• Employee assistance program
• Various healthcare plan options as well as 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED