Invoicing Specialist

Colossal Contracting•St. Petersburg, FL

4d•Onsite

About The Position

Colossal Contracting, LLC is looking for an Invoicing Specialist to work out of our newly opened St. Petersburg, FL office. An ideal candidate will have experience in accounting, finance, or customer service working within the IT or government contracting industries. This is a full-time position. Hours are Monday through Friday, 8:30am-5:30pm. Job Type: Full-time employee of Colossal Contracting with opportunities for advancement.

Requirements

1-2 year of experience in a customer facing role either in banking, accounting or finance.
Ability to creatively solve challenging problems
Must be able to manage multiple tasks simultaneously, prioritize workload effectively, and thrive in a dynamic and complex environment.
Extremely organized and detail oriented.
Strong communicator that can work without direct supervision or detailed direction.

Nice To Haves

Associates or bachelor’s degree is preferred but not required.

Responsibilities

Follow the day-to-day direction of the Deputy Controller while working closely with the other individuals within the Finance Team.
Prepare customer invoices daily for mail, email, or other electronic delivery.
Assist with completing customer required forms, including W-9 forms.
Process credit card payments and refunds.
Resolving payment discrepancies and disputes.
Preparing reports on delinquent accounts and customer payment profiles.
Assist finance team and management with ad-hoc reporting.
Assist finance team with various projects as needed.
Verify the accuracy of billing data, correcting any errors.
Support the revenue cycle by reviewing documentation submitted to the Billing Team for accuracy, completeness, and to ensure that it meets all billing standards to be billed to the payer.
Perform work with considerable independence within established policies, procedures, and is reviewed by superiors through reviews and reports.
Secure payment of open account balances.
Research rejected payments.
Provide administrative support to other department operations as needed.
Develop a comprehensive understanding federal procurement practices.
Keep business information confidential
Comply with business principles, ethical standards, legal obligations, and company policies.
Work under an expedited deadline depending on any number of factors including but not limited to end-of-month, end-of-quarter, and end-of the federal government’s fiscal year.
Occasionally report to the Annapolis, MD HQ for company events.
Perform other duties as assigned