Invoicing & Operations Specialist

WMH•Birmingham, AL

3d•Onsite

About The Position

Invoicing & Operations Specialist | Aftermarket Division 🚀 WMH Solutions | Birmingham, AL | Full-Time | On-Site Status: High-Priority Hire | Actively Interviewing THE MISSION: THE ENGINE OF AFTERMARKET ⚙️ Most invoicing roles are "back-office" and invisible. This is not that role. At WMH Solutions , you are the strategic link between our Service Technicians, Branch Managers, and our Customers. You don’t just "match numbers"—you provide the financial clarity that allows 250+ professionals across 11 locations to keep the Southeast moving. Why WMH? Because we’re Built Different. 🔥 35+ Years of Stability: We are a profitable industry leader with an exclusive Linde partnership. Visibility: You work directly with branch leadership. Your work is seen, heard, and valued. The Launchpad: Our Aftermarket Division is our fastest-growing sector. We don’t just fill seats; we build unstoppable careers. IMPACT & RESPONSIBILITIES (YOUR VALUE) 📈 Strategic Billing Ownership: Manage and process high-volume invoicing for the Aftermarket Division with 100% integrity and precision. Branch Partnership: Act as a daily liaison for Product Support Managers (PSMs) to verify technical accuracy before an invoice ever hits a customer’s desk. Discrepancy Detective: Investigate billing hurdles and resolve customer questions with professional firmness and speed. Systemic Innovation: Don’t just follow the manual— upgrade the "Management OS." We want your ideas on how to make our workflows leaner as we scale. Audit-Ready Excellence: Maintain organized, bulletproof financial records that set the standard for the Alabama division. SKILLS, KNOWLEDGE & EXPERTISE 📅 🧠REQUIRED QUALIFICATIONS Proven experience with billing systems, invoicing tools, or ERP platforms Strong written and verbal communication skills across teams and departments High attention to detail with a commitment to financial accuracy Ability to manage billing tasks across multiple departments or locations simultaneously Comfortable working in fast-paced environments where both accuracy and deadlines matter ⭐PREFERRED QUALIFICATIONS 2–5 years of experience as an Invoicing Specialist, Billing Coordinator, Accounts Receivable Specialist, or AR Support professional ERP system experience: SAP, e-Emphasys, Oracle, or similar platforms Advanced Microsoft Excel skills: pivot tables, VLOOKUP, financial reconciliation Background in industrial services, equipment distribution, field service, or material handling Experience supporting multi-location or multi-branch billing operations WHO THRIVES HERE (ARE YOU THE ONE?) 👤 The High-Accountability Professional: You have 2–5 years of experience in Invoicing, AR, or Billing (Industrial/Equipment background is a major plus). The Tech-Savvy Specialist: You navigate ERP systems (SAP, Oracle, etc.) with ease and consider Advanced Excel your "second language." The Communicator: You can explain complex billing issues to a technician in the shop or a VP in the boardroom with equal confidence. The Problem Solver: You hate "clutter" and love "Zero-Backlog." You prefer improving a process over just maintaining a broken one. Training & Onboarding 📚 Your onboarding includes up to one week of training at WMH’s Chattanooga division , ensuring you understand the systems and workflows used across all branches. BENEFITS & PERKS 💼 WMH offers a competitive package designed to support our employees and their families. Competitive base pay with performance opportunities Medical, Dental, and Vision Insurance 401(k) with company participation Paid time off and company holidays Monthly phone allowance Company-paid life insurance options and additional voluntary benefits CAREER GROWTH AT WMH WMH's Aftermarket Division is expanding rapidly, creating real advancement opportunities for people who want to grow. We've been building careers — not just filling seats — for over 35 years. Join now and grow with a team that's invested in your future. WHY WMH — THREE THINGS THAT SET US APART 1. VISIBILITY — You work directly with branch teams, field service managers, and leadership. Your work is seen and recognized. 2. STABILITY — 35+ years in business. 250+ professionals. Profitable operations. Long-term growth strategy backed by an exclusive OEM partnership. 3. TIMING — Joining the fastest-growing division now puts you in position for advancement as the team continues to expand across the Southeast. 👉 APPLY TODAY < 5 Minutes 👉Apply here: https://wmhsolutions.pinpointhq.com/postings/45d41071-0159-4024-90fb-cf1f05cdf729 Interviews are already underway . This role will be filled. WMH Solutions · Driving Industry Forward · 35+ Years of Strength

Requirements

Proven experience with billing systems, invoicing tools, or ERP platforms
Strong written and verbal communication skills across teams and departments
High attention to detail with a commitment to financial accuracy
Ability to manage billing tasks across multiple departments or locations simultaneously
Comfortable working in fast-paced environments where both accuracy and deadlines matter

Nice To Haves

2–5 years of experience as an Invoicing Specialist, Billing Coordinator, Accounts Receivable Specialist, or AR Support professional
ERP system experience: SAP, e-Emphasys, Oracle, or similar platforms
Advanced Microsoft Excel skills: pivot tables, VLOOKUP, financial reconciliation
Background in industrial services, equipment distribution, field service, or material handling
Experience supporting multi-location or multi-branch billing operations

Responsibilities

Manage and process high-volume invoicing for the Aftermarket Division with 100% integrity and precision.
Act as a daily liaison for Product Support Managers (PSMs) to verify technical accuracy before an invoice ever hits a customer’s desk.
Investigate billing hurdles and resolve customer questions with professional firmness and speed.
Don’t just follow the manual— upgrade the "Management OS." We want your ideas on how to make our workflows leaner as we scale.
Maintain organized, bulletproof financial records that set the standard for the Alabama division.