Invoice Reconciliation Specialist
About The Position
The Invoice Reconciliation Specialist reconciles subcontractor and vendor invoices that do not match budgeted purchase orders and maintains monthly statements of outstanding invoices. The role works closely with Purchasing Agents, Project Managers, Accounts Payable personnel, Estimators, subcontractors and vendors, and other departments. It also participates in department-wide projects and provides general support as needed. The position reviews, analyzes, reconciles, and approves invoices; coordinates related activities across departments; corresponds with vendors and reviews monthly statements; and helps ensure invoice information, account status, and documentation are provided promptly. It may periodically assist Accounts Payable with invoice approvals and support construction personnel in following Purchasing Department procedures. Other purchasing support includes project analysis, pricing and research, bid input, phone backup, and miscellaneous tasks. Projects may occasionally need to be completed on short notice under extreme time constraints.
Requirements
- High school diploma or equivalent required.
- At least 2 years of relevant administrative experience.
- 10-key proficiency by touch, with speed and accuracy.
- Working knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
- Attention to detail, time management, organization, communication, and relationship-building skills.
Nice To Haves
- College degree preferred.
Responsibilities
- Review, analyze, reconcile, and approve subcontractor and vendor invoices.
- Coordinate invoice activities with relevant departments.
- Correspond with subcontractors and vendors and review monthly statements to ensure accurate account status.
- Ensure vendors provide invoice information, account status, and documentation in a timely manner.
- Periodically assist Accounts Payable with approving invoices.
- Assist construction personnel in complying with Purchasing Department procedures.
- Analyze, price, and research projects and perform miscellaneous Purchasing Department backup functions, including bid input and phone backup.
- Complete projects that may arise on short notice under extreme time constraints.
- Participate in department-wide projects and provide general support as needed.
- Perform other duties as assigned.
Benefits
- Medical, dental, and vision coverage.
- Employee Assistance Program (EAP).
- Fitness reimbursement.
- 401(k) with company match.
- Company-paid life and disability insurance.
- Supplemental coverage options.
- PTO and paid holidays.
- Leave of absence programs.
- Perry Homes Family College Fund.
- New home and employee discounts.
- Pet perks and travel assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
