Invoice and Voucher Processor

State of Indiana•Indianapolis, IN

10d•Onsite

About The Position

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Department of Child Services (DCS): Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions! The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation: Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination. Vision: Every child in Indiana thrives in a safe, loving, forever home. Purpose: Ignite hope. Cultivate joy. Role Overview: As an Invoice and Voucher Processor, you are responsible for recording receipts of goods and services in PeopleSoft Financials and creating accurate, compliant Accounts Payable vouchers for payment. You ensure that purchase orders, receipts, and invoices are fully aligned, supporting timely and precise payment processing in accordance with state policies, internal controls, and established financial procedures. This position is located in the central DCS offices at the Indiana Government Center in Indianapolis, Indiana.

Requirements

Broad knowledge of theories, principles, and practices of public accounting.
Broad knowledge of federal and state laws, policies and procedures pertaining to government accounting and bookkeeping.
Broad knowledge of agency function and organization.
Broad knowledge of automated accounting systems.
Ability to solve standard accounting problems.
Ability to evaluate and recommend modifications to existing accounting policy and procedures.
Ability to prepare and interpret financial statements and reports.
Ability to assist in budget preparation.
Ability to accurately perform arithmetic calculations.
Effective communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not required.

Responsibilities

Enter standard, PO, and non‑PO vouchers in PeopleSoft.
Validate vendor information, chartfields, and accounting distributions.
Attach required supporting documentation (invoices, receipts, approvals).
Apply correct payment terms and schedules.
Perform three‑way match (PO, receipt, invoice) when applicable.
Resolve match exceptions and discrepancies.
Verify budget availability and correct funding sources.
Ensure compliance with state procurement and AP policies.
Submit vouchers into workflow for supervisory or fiscal approval.
Monitor voucher status and follow up on pending approvals.
Communicate with departments to resolve missing or incorrect information.
Confirm vendor status and W‑9 compliance.
Request vendor updates through the Vendor Maintenance team (if applicable).
Review payment batches for accuracy before final processing.
Run voucher and payment queries (e.g., open vouchers, pending approvals).
Assist with month‑end AP accruals and reconciliation.
Maintain audit-ready documentation.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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