Invoice Specialist

Lighthouse Electric Co.•Canonsburg, PA

2d•Hybrid

About The Position

The Invoicing Specialist is responsible for reviewing, importing, and approving vendor invoices, with a strong focus on resolving invoice issues and ensuring compliance with purchase orders and pricing agreements. This role works closely with vendors, purchasing, project management, field teams, and the entire accounting team to resolve discrepancies, prevent overbilling, and keep invoice processing moving efficiently.

Requirements

5+ years of accounts payable, purchasing, or finance operations experience
Experience working with purchase orders and three-way matching
Experience working in ERP or accounting systems
High school diploma, GED, or equivalent required
Strong attention to detail and ability to identify billing discrepancies
Clear, professional communication skills across internal teams and external vendors
Must be able to stand, bend, lift and move intermittently
Ability to withstand extended exposure to a computer monitor, which may at times be straining on the eyes
Ability to carry up to 50 pounds
Valid driver’s license with acceptable driving record
Ability to pass pre-employment drug screening and background check
Must be authorized to work in the United States
Ability to perform the essential job functions in a variety of work environments, including office and/or active job site settings.
Ability to remain in a stationary position for extended periods of time.
Ability to move about the office or jobsite as needed to perform essential duties.
Ability to operate standard office equipment and technology, including computers, phones, and related devices.
Ability to communicate effectively in person, by phone, and through electronic means.
Ability to occasionally position self to access materials, equipment, or work areas.
Ability to occasionally move or transport work-related materials or equipment.
Ability to tolerate moderate noise levels typical of office or construction environments.
Ability to travel to various work locations as required.
Ability to work indoors and/or outdoors in varying environmental conditions, as applicable to the position.
Ability to maintain regular and reliable attendance consistent with company policy and operational needs.

Nice To Haves

Construction, electrical, or project-based accounting experience preferred

Responsibilities

Review incoming vendor invoices for accuracy, completeness, and compliance with purchase orders, contracts, and pricing agreements
Import invoices into the accounting system and route them for approval
Identify and resolve invoice issues, including pricing errors, quantity mismatches, duplicate invoices, missing documentation, and overbilling
Ensure invoices do not exceed purchase order limits and escalate exceptions when needed
Work directly with vendors to resolve billing issues and provide clear feedback on required corrections
Collaborate closely with purchasing, project management, field teams, and the accounting team to validate charges and approvals
Communicate invoice issues and resolutions clearly to all stakeholders
Maintain accurate records of invoices, corrections, and resolutions for audit and reporting
Support continuous improvement of accounts payable and invoice review processes
Assist with month-end close activities related to accounts payable as needed