Invoice Specialist

Light House Electric • Canonsburg, PA

4d • $60,000 - $80,000 • Hybrid

About The Position

The Invoicing Specialist is responsible for reviewing, importing, and approving vendor invoices, with a strong focus on resolving invoice issues and ensuring compliance with purchase orders and pricing agreements. This role works closely with vendors, purchasing, project management, field teams, and the entire accounting team to resolve discrepancies, prevent overbilling, and keep invoice processing moving efficiently.

Requirements

• 5+ years of accounts payable, purchasing, or finance operations experience
• Experience working with purchase orders and three-way matching
• Experience working in ERP or accounting systems
• Strong attention to detail and ability to identify billing discrepancies
• Clear, professional communication skills across internal teams and external vendors
• Must be able to stand, bend, lift and move intermittently
• Ability to withstand extended exposure to a computer monitor, which may at times be straining on the eyes
• Ability to carry up to 50 pounds
• Valid driver’s license with acceptable driving record
• Ability to pass pre-employment drug screening and background check
• Must be authorized to work in the United States

Nice To Haves

• Construction, electrical, or project-based accounting experience preferred

Responsibilities

• Review incoming vendor invoices for accuracy, completeness, and compliance with purchase orders, contracts, and pricing agreements
• Import invoices into the accounting system and route them for approval
• Identify and resolve invoice issues, including pricing errors, quantity mismatches, duplicate invoices, missing documentation, and overbilling
• Ensure invoices do not exceed purchase order limits and escalate exceptions when needed
• Work directly with vendors to resolve billing issues and provide clear feedback on required corrections
• Collaborate closely with purchasing, project management, field teams, and the accounting team to validate charges and approvals
• Communicate invoice issues and resolutions clearly to all stakeholders
• Maintain accurate records of invoices, corrections, and resolutions for audit and reporting
• Support continuous improvement of accounts payable and invoice review processes
• Assist with month-end close activities related to accounts payable as needed

Benefits

• Competitive salary based on experience
• Company-paid Medical, Dental, and Vision insurance
• Short-Term & Long-Term Disability
• Life and AD&D insurance
• 401(k) with 5% company match
• Paid Holidays
• Paid Time Off
• Annual performance reviews
• Opportunity to work on large-scale, high-profile projects
• Employee Stock Ownership Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED