Temporary Invoice Processor

Maryland • Baltimore, MD

5d • Hybrid

About The Position

This is a six-month temporary position at the Maryland State Department of Education (MSDE) that serves at the pleasure of the Appointing Authority. The role involves verifying and processing invoices using the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (RSTARS) for MSDE Headquarters and its clients, including the Division of Rehabilitation Services (DORS) or Child Care Administration. A hybrid schedule is available, permitting up to three telework days per week.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of experience reviewing, verifying, recording, adjusting, and balancing financial transactions.
• Experience calculating and recording financial, statistical, or other numerical data (can substitute for high school education on a year-for-year basis).
• Six credit hours in accounting from an accredited college or university (can substitute for one year of experience).
• A minimum of five courses or six months of accounting-related training in a vocational program (e.g., journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable) (can substitute for one year of experience).
• U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work (can substitute for one year of experience).

Nice To Haves

• FMIS Experience
• Accounts Payable Experience
• Data Entry Experience

Responsibilities

• Verifies Headquarters invoices against purchase order information.
• Reconciles invoices and vouchers posted against purchase orders.
• Processes invoices to vouchers in ADPICS.
• Compiles a weekly list of posted invoices and reasons for late processing.
• Responds to internal and external inquiries regarding invoice payment status or documentation needs.
• Verifies daily batches of Child Care Administration Tracking System (CCATS) payments by comparing data from the ‘CCATSMSDE Payment Interface Report’ with interfaced transactions from CCATS to RSTARS.
• Completes follow-up on invoices that cannot be posted within two business days due to incomplete requisitions, purchase orders, or invoice documents.
• Completes follow-up on MSDE vouchers not approved within specified deadlines.
• Follows up on error/vendor corrections for DORS batches that remain unprocessed after two business days.

Benefits

• Leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year, after 120 days of employment in a 12-month period.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED