Invoice and Voucher Processor

State of Indiana•Indianapolis, IN

8d•Onsite

About The Position

The Invoice and Voucher Processor manages travel inboxes, responds to inquiries, and facilitates workflows. The role ensures documentation is saved in the correct format and location, escalates issues to the travel supervisor as needed, and backs up other travel duties during peak cycles or staff absences. The processor may assist in the mail room and provides training and guidance for DCS travel. The position is located in the central DCS offices at the Indiana Government Center in Indianapolis, Indiana. Responsibilities also include accounting and financial work such as reconciling accounts and subsidiary ledgers with the general ledger; posting transactions; preparing reports; adjusting entries; analyzing procurement activity and disbursal of funds; supporting budget requests; reviewing account balances and contractual obligations; and monitoring ledger input to an automated accounting system. Other duties may be assigned or changed at any time. A degree is not required.

Requirements

Broad knowledge of theories, principles, and practices of public accounting.
Broad knowledge of federal and state laws, policies, and procedures pertaining to government accounting and bookkeeping.
Broad knowledge of agency function and organization.
Broad knowledge of automated accounting systems.
Ability to solve standard accounting problems.
Ability to evaluate and recommend modifications to existing accounting policies and procedures.
Ability to prepare and interpret financial statements and reports.
Ability to assist in budget preparation.
Ability to accurately perform arithmetic calculations.
Effective communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Manage travel inboxes, respond to inquiries, and facilitate workflows.
Save documentation in the correct format and location.
Escalate issues to the travel supervisor as needed.
Back up other travel duties during peak cycles or staff absences.
Assist in the mail room if needed.
Assist with training and provide guidance for DCS travel.
Reconcile accounts and subsidiary ledgers with the general ledger.
Post transactions to cost summary journals.
Prepare accounting and financial reports from maintained accounts.
Prepare, correct, and adjust entries before closing accounts.
Analyze procurement activity and disbursal of funds, and assist in preparing program area budget requests.
Review accounts to ensure funds are available before encumbrances and advise the supervisor if an account balance does not agree with the State Auditor’s Office.
Ensure contractual obligations are fulfilled before vendors are paid for services or purchases.
Secure specifications and requisitions for purchases of equipment, furniture, and supplies.
Monitor verification and editing of ledger input to the computerized accounting system for the program area.
Recommend changes in accounting policies and methods and assist in developing accounting procedures.

Benefits

Three medical plan options, including prescription coverage, plus vision and dental plans.
Wellness Rewards Program with gift card rewards for completed wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including paid new-parent leave, childbirth recovery leave for eligible mothers, community service leave, and combined vacation, personal, and sick leave.
Paid holidays.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.